Document Support Specialist (LA or San Jose or Oakland)

Document Support Specialist

Location: Los Angeles, CA
Schedule: Hybrid (2 days onsite / 3 days remote after introductory period)
Employment Type: Full-time, non-exempt
Salary Range: $90,000-$105,000 (DOE)

A highly regarded law firm is seeking an experienced Document Support Specialist to join its Los Angeles office. This role supports attorneys and legal staff by producing high-quality documents in a fast-paced, client-service-oriented environment.

Key Responsibilities

• Prepare, format, revise, and finalize a high volume of legal documents including pleadings, briefs, contracts, reports, and other work product
  
• Convert, clean, and standardize documents from outside sources to ensure consistent formatting
  
• Manage document revisions, version control, and tracked changes with a high level of accuracy
  
• Create and update Tables of Contents and Tables of Authorities , including complex pagination and styles
  
• Create, edit, and compile production-ready PDFs using Adobe Acrobat Pro
  
• Prepare and edit PowerPoint presentations and Excel spreadsheets for internal and client-facing use
  
• Ensure documents comply with firm standards, branding guidelines, and applicable court rules
  
• Transcribe and process digital dictation while maintaining confidentiality
  
• Collaborate with attorneys, paralegals, and staff to meet deadlines-often under time-sensitive conditions
  
• Maintain organized electronic files and support document management practices
  
• Provide guidance and training on document formatting, templates, and best practices
  
• Perform additional duties as assigned
  

Qualifications

• High school diploma required; Bachelor's degree preferred
  
• 5-7 years of experience in legal document production or a similar law firm environment
  
• Advanced proficiency with Microsoft Office and Adobe Acrobat ; ability to quickly learn new software
  
• Experience with CCC Macro Pro and PowerPoint design is a plus
  
• Strong attention to detail and excellent organizational skills
  
• Ability to manage multiple priorities and meet tight deadlines
  
• Effective written and verbal communication skills
  
• Ability to work independently and collaboratively
  
• Flexibility to work overtime or weekends as needed
  

Additional Information

• Reports to the Document Support Supervisor
  
• Hybrid schedule subject to change based on business needs
  

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to


The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $90,000.00 to $105,000.00 per year

Search managed by: Laura Londono


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.