Administrative Assistant

Administrative AssistantWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties to include providing support to our managers, clients and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include answering phones, assisting employees and clients, scheduling appointments, preparing reports and maintaining filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using. Must be proficient in MS Word and MS Excel. If you have previous experience as an administrative assistant and familiarity, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation in our office.Responsibilities:Answer and direct phone callsOrganize and schedule appointmentsMaintain records and filing systemsWrite memos, letters, faxes and formsPreparing regularly scheduled reportsUpdate and maintain office policies and proceduresTimecard entryOrder supplies and research new suppliersMaintain contact listsSubmit and reconcile expense reportsProvide general support to employees and clientsAct as a point of contact for employees, clients and suppliersSkills:Proven experience as an administrative assistant or office admin assistantKnowledge of office management systems and proceduresWorking knowledge of office equipment, like printers and fax machinesProficiency in MS Office (MS Excel and MS Word)Excellent time management skills and the ability to prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational skills with the ability to multi-taskHigh School degree: additional qualification as an Administrative Assistant is preferred