Junior Staff Accountant

Job Description

Job Description

Description:

Job Title:

Jr. Staff Accountant

Job Category:

Accounting-Professionals

Job Purpose:

Will perform administrative and office support activities for the Accounting Department. Generating and validating reports, creating, and maintaining Excel worksheets, posting journal entries and other transactions in the company’s accounting system, preparing documents or other related paperwork, assisting with general ledger account reconciliations, accounts payable, credit and collections and other general accounting functions.

Job Summary:

This position reports to the AP-Project Manager. The ideal candidate will have a working knowledge of GAAP and must be able to work in a team environment and possess excellent written and verbal communication skills. This position is responsible for certain accounting activities in the following areas: cash, accounts receivable, accounts payable, prepaid assets, inventory, and fixed assets. Additionally, this position assists in the preparation of journal entries, account analysis and reconciliations as well as maintenance of complete and accurate subledger details that support month-end close procedures. Must have basic reading, writing, and arithmetic skills. Ability to follow established procedures and instructions. Strong attention-to-detail, accuracy, problem-solving skills. Ability to accomplish tasks in a timely manner. Strong written and verbal communication skills. Strong interpersonal skills and ability to work with internal and external customers in a professional manner. Ability to adapt to change and work in a fast-paced environment.

Qualifications:

• Excellent attention to detail and possesses the ability to successfully multi-task in a deadline-driven environment
• Handles confidential and sensitive information and records with discretion, diligence and sound judgment
• Listens effectively, conveys information clearly and accurately and actively seeks feedback
• Well-organized, self-directed team player; prioritizes and plans work activities, uses time efficiently and develops realistic action plans
• Identifies and assists in resolving problems in a timely manner and gathers and analyzes information skillfully
• Adapts to changes in dynamic work environment, able to manage competing demands and can deal with frequent change, delays or unexpected events
• Operates with process improvement mindset to increase operational efficiency and accuracy of the accounting/finance department

Demonstrates high level of professionalism, discretion and sound judgment in all interactions with colleagues

Responsibilities:

Cash Management & Reconciliation

• Reconcile daily cash transactions, including bank deposits, petty cash, electronic payments, and credit card accounts.
• Monitor daily cash positions and prepare cash flow forecasts and variance analyses weekly and monthly.
• Research and resolve discrepancies in cash transactions, making adjustments as needed.
• Maintain and document journal entries for cash, loans, inter-company transfers, etc.
• Generate cash position and performance reports, including analyses of foreign exchange exposure and any hedging activities.
• Support month-end and year-end closing for cash-related GL accounts.
• Coordinate with banks on deposits, wire transfers, ACH, positive pay, and fraud issues.
• Manage petty cash.
• Assist with external audits and comply with internal controls.
• Collaborate with AP/AR, finance teams, and bank representatives to optimize cash operations.
• Accident prevention – actively identify, correct and/or report safety hazards to prevent accidents.
• Actively identify and pursue cost reduction and efficiency/profit improvement opportunities.
• Support the ISO 9001 Quality Management System and the Sea Box Quality Policy calling for self-inspection of your work product.
• Manage entries, data, and training for the company’s ERP system.
• Performs other duties as assigned

Requirements:

Must be able to fulfill essential job function in a consistent state of alertness and safe manner. Accounts

Payable & Vendor Management

Process AP invoices: receive, validate, code, and route for approval; match invoices with POs and receipts.

Manage AP aging: generate reports, review outstanding invoices, and communicate with vendors on payment status.

Schedule and execute vendor payments via check, ACH, wire, electronic, and credit card channels; maintain front-end positive pay.

Onboard vendors: set up vendors in ERP, complete credit applications, gather W 9/NJ ST 3 forms, evaluate taxability, and issue 1099s.

Close out open purchase orders and maintain vendor master data and contracts

Handle exceptions: resolve disputed invoices, vendor credits, statement reconciliations, and escalate issues when required.

Collaborate with procurement, operations, and shipping/receiving to ensure PO approval aligns with received goods/services.

Ad hoc / other accounting/finance/project work as assigned

Education and Experience:

BS Degree in Accounting, Finance or related field, required

0-2 years of related accounting experience, required

CPA Candidate / Pursuing CPA Certification, preferred

Proficiency in MS Office, specifically Excel

Strong attention to detail and documentation skills

Ability to work in a fast-paced environment and work independently at times

Pay range: $50K - $65K

Why work for Sea Box?

Competitive salary

401k employer match

Paid Time Off and holidays

Medical/Dental/Group Life Insurance

Quarterly safety incentive bonus when goals are met

Strong company growth with emphasis on employee advancement

Long list of unusual benefits, including birthday breakfast with CEO, turkey for Thanksgiving and many others.