Facility Coordinator

Facility Coordinator

The Facility Coordinator supports daily facility operations by acting as a central point of contact for service requests, vendors, and internal teams. This role ensures the facility runs smoothly by coordinating maintenance activities, tracking expenses, and maintaining accurate records related to services, contracts, and purchases.

Responsibilities

• Receive, review, and route facility service and repair requests to the appropriate internal teams or external vendors.
• Coordinate and schedule maintenance, repairs, and other site services to ensure work is completed on time and with minimal disruption.
• Maintain and organize department records, including purchase orders, service contracts, and expenditure documentation.
• Process and track purchase requests, ensuring accuracy, proper approvals, and complete documentation.
• Review invoices, timecards, and service reports from third-party vendors for accuracy, completeness, and compliance with agreements.
• Manage key control processes, including issuing keys, tracking distribution, and maintaining accurate key records.
• Act as a liaison between internal teams and external vendors to ensure services, materials, and support are delivered as needed.
• Monitor vendor performance and follow up to ensure work meets expectations and service standards.
• Maintain professional, positive communication with employees, customers, contractors, and vendors to support a high level of customer service.
• Support day-to-day facility operations by managing work orders, tracking task progress, and helping resolve operational issues.
• Utilize work order management systems (CMMS) and Microsoft Office tools to document activities, generate reports, and support decision-making.

Essential Skills

• Minimum of 3 years of experience in facilities coordination, administrative support, or a related field.
• Experience managing work orders and coordinating vendors in a facilities or operations environment.
• Proficiency with Microsoft Office, especially Excel, for tracking data, preparing reports, and managing documentation.
• Experience using work order management systems (CMMS) to log, track, and close facility service requests.
• Strong communication skills, with the ability to convey information clearly and professionally in both written and verbal form.
• Strong interpersonal skills, with the ability to interact effectively with employees, vendors, customers, and contractors.
• Strong organizational skills, including the ability to manage multiple tasks, maintain records, and prioritize work effectively.
• Strong problem-solving skills with the ability to track tasks, resolve issues, and support operational efficiency.
• Attention to detail when reviewing invoices, timecards, service reports, and purchase documentation.
• Customer service mindset focused on responsiveness and quality of support.
• High School Diploma or GED.

Additional Skills & Qualifications

• Prior experience supporting vendors, service providers, or contractor coordination.
• Experience in facility management, vendor management, or purchasing support.
• Experience with filing systems and maintaining organized physical and digital records.
• Administrative experience in a manufacturing or industrial setting.
• Managerial or leadership exposure in coordinating cross-functional activities.
• Comfort working with purchasing processes and basic expense tracking.
• Ability to maintain professional, positive communication in a fast-paced environment.

Why Work Here?

You will join a professional environment where operational excellence and reliability are highly valued, and your work directly supports a safe, efficient, and well-maintained facility. The role offers the opportunity to collaborate with diverse teams, build strong vendor relationships, and develop expertise in facility and vendor management. You can expect a structured setting with clear processes, exposure to modern tools and systems, and the chance to contribute to continuous improvement in day-to-day operations.

Work Environment

This position is based in an office located within a manufacturing facility. You will work closely with operations and maintenance teams while primarily performing office-based duties such as coordinating work orders, communicating with vendors, and maintaining records. The environment combines the structure of an office setting with the activity of a production facility, requiring comfort working near manufacturing operations and adapting to a dynamic, service-driven workload.

Must be able to work 7 am-4 pm

Job Type & Location

This is a Contract to Hire position based out of Irving, TX.

Pay and Benefits

The pay range for this position is $23.57 - $23.57/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irving, TX.

Application Deadline

This position is anticipated to close on Jun 16, 2026.

About Aerotek

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.