Accounts Payable Operations Lead

Accounts Payable Operations Lead

Job Location: Park Ridge, NJ, USA, 07656, Travel Required: 0%, Work Schedule: Office (8:30am-5:00pm), Job Posting Salary Range: $80,000.00 - $90,000.00

Do you love snacks? Are you looking to join an ever evolving and rapidly growing team? PIM Brands might just be exactly what you're looking for! At PIM, We Make The Brands You Love. Our portfolio of products, from Welch's Fruit Snacks to Sun-Maid Chocolate Raisins and Sour Jacks Sour Candies are enjoyed by millions of consumers every day. And when it comes to careers, we seek talented, results-oriented individuals who want to play a part in building amazing brands and products while working in a collaborative, dynamic, and fast-paced office environment. At PIM, you can make an immediate and lasting contribution to help grow iconic snack and confectionery brands, no matter your area of expertise.

We are looking for an Accounts Payable (AP) Operations Lead interested in a career with a top ranked and growing snack company, to join our Finance department at PIM's Somerset New Jersey location. This position will report to our Senior Accountant.

Job Overview

The AP Operations Lead is the subject matter expert for end-to-end accounts payable and payment operations across multiple entities. This hands-on role executes complex transactions and leads process improvements that shorten invoice cycle time, increase first-pass accuracy, reduce manual touches and exceptions, strengthen controls, and ensure timely vendor payments. The role partners with internal teams and vendors, monitors AP performance indicators, and provides functional guidance and cross-training to the Accounts Payable team.

Responsibilities

• Manage the full invoice-to-payment process, including coding, approvals, payments, and recordkeeping.
• Review and process PO and non-PO invoices for accuracy and proper approvals.
• Match invoices, purchase orders, and receipts; resolve discrepancies with stakeholders.
• Prepare and process ACH, check, and wire payments.
• Monitor payment approvals, releases, and bank transactions.
• Post payments and resolve uncleared or failed transactions.
• Coordinate cash funding needs with Treasury.
• Track open items, aging invoices, and payment issues to ensure timely resolution.
• Respond to vendor inquiries and resolve account discrepancies.
• Process employee expense reports and corporate card transactions.
• Handle check voids, stop payments, reissues, and special payments.
• Support month-end close, reconciliations, audits, and 1099 reporting.
• Maintain procedures, train team members, and support system improvements.
• Analyze AP metrics and recommend process improvements.
• Improve workflows, reduce errors, and increase processing efficiency.
• Ensure compliance with internal controls, payment policies, and fraud prevention requirements.
• Communicate status updates and escalate issues as needed.

Qualifications

5+ years of progressive Accounts Payable or procure-to-pay experience in a corporate environment. Senior, lead, or subject matter expert experience in a high-volume, multi-entity environment is strongly preferred. Bachelor's degree in Accounting, Finance, Business Administration, or a related field is required Hands-on SAP/ERP experience required; SAP S/4HANA preferred SAP Ariba, procure-to-pay (P2P), e-invoicing, or workflow platform experience preferred Advanced Excel skills required, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, filtering, and large data analysis. Provide status updates and analyses to leadership, and escalate payment, vendor, control, or service issues with recommended solutions. Excellent written and verbal communication skills Strong knowledge of PO and non-PO invoice processing, three-way matching, vendor master controls, and payment terms. Experience with invoice exception resolution, ACH, checks, domestic/international wires, and payment clearing. Knowledge of month-end close, AP reconciliations, accruals, W-9 documentation, and 1099 reporting. Proven success improving AP processes, reducing cycle times, manual effort, exceptions, and errors. Experience increasing first-pass accuracy and on-time payment performance. Skilled at using workflow data and KPIs to identify root causes and implement sustainable process improvements.

Worksite: The PIM Brands Global Headquarters in Park Ridge, New Jersey The role requires working on-site: Monday thru Friday. Work remotely once per month on a Friday. Summer Fridays between Memorial Day weekend and Labor Day weekend

We are proud to offer: The pay range for this position is $80,000.00 - $90,000.00. PIM Brands takes into consideration a wide range of factors that are utilized in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs. Comprehensive benefits package - EFFECTIVE DAY 1, Including medical, dental, vision, disability, insurance plans and much more Total compensation package including bonus, 401(k) plan match and other incentives (*based on eligibility and position) Diverse range of benefit choices tailored to support you in making optimal decisions for yourself, your loved ones, and your preferred way of life Personal time off, vacation time, floating days and observed holidays Business casual dress Entrepreneurial and innovative culture offering the opportunity for internal career advancement Professional development and training opportunities offered across the organization

Awards & Accolades: America's Best Workplaces - 2026 Best Places to Work in NJ - 2025 & 2026 Advocate of the Year Award - 2024 Recognized by NJBIA - State-of-the-Art Manufacturing Facility and in Research/Development - 2024 Recognized by New Jersey Business Magazine - 2024 Top 50 Employer in New Jersey #10 Candy Company in North America #26 Global Candy Company Makers of Welch's - #1 Fruit Snack in U.S. Top 100 Privately Owned Company in the Metro NYC Market

PIM Brands is an Equal Opportunity Employer PIM Brands is an e-Verify Employer PIM123 #LI-JD1 Req Id: 629