Accounts Payable Specialist at Demakes Bros. in Malden, Massachusetts

Accounts Payable Specialist

Demakes Bros. is seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. This role is responsible for ensuring the accurate processing of vendor invoices, preparing weekly payments, maintaining supporting documentation, and assisting with accounts payable reporting and tracking activities. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced manufacturing environment.

Key Responsibilities

• Review and process vendor invoices through a three-way match process:
• Purchase Order to receiving documentation
• Receiving documentation to vendor invoice
• Investigate and resolve invoice discrepancies.
• Route invoices for approval when invoiced amounts differ from receiving quantities or amounts.
• Accurately code and post freight, tax, and minor overage/shortage charges to the appropriate general ledger accounts.
• Prepare weekly ACH payment batches and check runs.
• Verify payment cover sheets against invoices scheduled for payment.
• Create and maintain ACH payment files within the banking platform.
• Establish new ACH payment templates as needed.
• Ensure timely and accurate vendor payments.
• Maintain tariff tracking logs and related reporting in Excel.
• Track and document vendor short pays and overpayments.
• Scan and archive paid invoice batches into DocStar and maintain electronic records.
• Support accounts payable record retention and audit readiness.
• Work closely with Purchasing, Receiving, and Finance teams to resolve invoice and payment discrepancies.
• Respond to vendor inquiries regarding payment status and invoice issues.
• Assist with month-end closing activities and other accounting projects as assigned.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• 2+ years of accounts payable or accounting experience.
• Experience working with purchase orders, invoice matching, and payment processing.
• Strong proficiency in Microsoft Excel.
• Experience with ERP systems and electronic document management systems preferred.
• Experience in a manufacturing environment is a plus.
• Excellent attention to detail, organization, and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.

What You'll Bring

• High level of accuracy and attention to detail.
• Strong analytical and reconciliation skills.
• Ability to work independently and as part of a team.
• Commitment to maintaining confidentiality and financial integrity.

Demakes Bros. is a fourth-generation, family-owned company dedicated to crafting proteins people love. Rooted in tradition and driven by innovation, we are committed to quality, community, and building a culture where employees can grow and succeed.RECRUITERS - NO SOLICITATION