Administrative Assistant III
Spectraforce Technologies Inc
Job Title: Administrative Assistant III Location: New York, NY 10017 Duration: 12-month assignment Shift/Hours: 40hours/week, Mon- Friday, 8:30 am -5 pm Work Model: Hybrid, Onsite 4 days per week mandatory/1 day remote Summary:
- Provide comprehensive administrative support and contribute to research process and product.
- Coordinate domestic and international travel as well as hotels, car rentals, car services etc with travel agency as requested.
- Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client Visa Statements for analysts, and associates.
- Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
- Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
- Assist in maintaining client database, log phone calls, and emails in CRM as needed.
- Maintain research data spreadsheets as specified by senior analysts.
- Heavy Calendar Management.
- Coordinate international and domestic travel and marketing schedules/itineraries.
- Process expense honoraria.
- Process expense reports.
- Maintain databases.
- Schedule meetings.
- Send models to clients upon request.
- Assist with inputting IT requests for new hires joining the team.
- Manage the production of marketing material.
- Enter guests into buildings' security system.
- Experience booking travel.
- 5 years of Administrative experience.
- MS Office Suite.
- Heavy expenses / T&E prep experience.
- Experience in a fast-paced environment.
- Excellent attention to detail.
- Investment banking experience.
- Front office - Client facing experience.
- Ideal Candidate Background: worked in an investment bank, someone who has dealt with clients.
- Organized, great communication skills.
- Degree/Level of Education: Bachelors.
- Research assistant experience.
Vacancy posted 2 days ago
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