Events Specialist - Law firm

Events Specialist

Location: Chicago, IL

Salary: $60,000–$75,000 per year

Schedule: 3 days in office, 2 days remote – in the office all five days for the first 90 days

Position Overview

A large law firm client is seeking an Events Specialist to support and execute a variety of firm events, including seminars, conferences, webinars, client receptions, and special events. Working closely with the Marketing and Client Development teams, attorneys, internal departments, and external vendors, this individual will manage event logistics from initial planning through execution and post-event follow-up.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple projects and deadlines in a professional services environment. This role requires strong communication skills, independent judgment, and the ability to deliver polished, well-coordinated events that support client relationships and business development objectives.

Key Responsibilities

• Coordinate and manage event logistics from planning and development through execution and post-event follow-up.
• Research event opportunities and develop recommendations aligned with client and business development objectives.
• Draft electronic invitations, manage RSVPs, and communicate event details to attendees.
• Develop event budgets, compare vendor costs, and track expenses.
• Coordinate event materials, printing, deliveries, and vendor arrangements.
• Create and manage webinar content and materials, as well as event webpages for public-facing events.
• Prepare post-event reports, attendance summaries, and budget reconciliations.
• Maintain event information and contact records in the firm's CRM system.
• Collaborate with the communications team on social media promotion and event visibility.
• Coordinate continuing legal education (CLE) certificates and reporting for event attendees.
• Support HRCI certification applications as needed.
• Assist with additional marketing department projects outside of event management.

Qualifications

• Five or more years of event planning or marketing experience, preferably within a law firm or professional services organization.
• Experience coordinating events from initial planning through execution and follow-up.
• Strong written and verbal communication skills.
• Excellent organizational skills, attention to detail, and the ability to manage competing priorities.
• Ability to work independently, exercise sound judgment, and meet strict deadlines.
• Experience managing external vendors and coordinating on-site event logistics.
• Proficiency in Microsoft Word and Excel, with the ability to learn new technologies and platforms.
• Flexibility to work occasional early mornings, evenings, and additional hours as required.
• Willingness to travel occasionally for events in other cities.

Compensation

The anticipated salary range for this position is $60,000–$75,000 annually, depending on experience and qualifications.