Front Desk Receptionist

Front Desk ReceptionistResponsibilities:Client and Visitor ManagementGreet and direct visitors and clients.Ensure directions on building entry are sent.Add visitors to the security tool.Have visitors sign into Envoy upon arrival.Check vaccination cards.Telephone ManagementAnswer telephones and take messages.Route messages to the correct department/person.Office Maintenance and PresentationEnsure furniture and office space are clean and presentable, including desks, chairs, glass walls/windows, kitchen, and glass boards.Inventory and RestockingMaintain inventory of snacks, beverages, and access cards.Notify manager when supplies are running low.Reorder supplies as needed.DeliveriesAccept and put away deliveries.Coordinate large deliveries, including freight elevator reservations.Building Management LiaisonSubmit service requests (access cards, vendor access, etc.).Maintain and track access card inventory.Enter clients/visitors into the security tool.Inform Innovaccer employees about alarm testing, holidays, and building management visits.Email ManagementMonitor and respond to USadmin shared emails.Route emails to the appropriate departments.Calendar ManagementReserve boardrooms and send invites via Google Calendar.Mail HandlingSort, scan, and distribute mail via email to the correct departments.Events and Meetings CoordinationEnsure boardroom tech is set up for meetings.Order and set up food, beverages, and office materials.Serve as the main POC for vendors.Assist in obtaining quotes for venues.Help coordinate local events.IT Asset ManagementRecord asset movements, including laptops, monitors, and equipment.Maintain a detailed log with asset type, serial number, assigned user, and movement date.Notify the IT department immediately of any asset movements via email.Provide relevant details to ensure updates to the asset inventory.This role requires excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. InterSources