Administrative Assistant

Benefits: Competitive salary Flexible schedule Free uniforms Opportunity for advancement Training & development Part Time With Potential For Full Time Are you the person everyone trusts to “just handle it?" Do you enjoy variety, stay calm under pressure, and love being the go‑to support for a small, mission‑driven team? If those answers are yes, you might be our ideal candidate! Our Montclair office is a new, growing hub — and we’re looking for someone who loves being the steady, welcoming presence that keeps everything running smoothly and thrives in a role with variety. You’ll be the on‑site anchor for our Montclair office, supporting staff, families, and operations with professionalism, warmth, and strong organizational skills. This role includes some solo office coverage, so confidence, initiative, and reliability are essential. Key Responsibilities Serve as the primary on‑site presence, greeting visitors, staff, and families. Maintain a clean, organized, welcoming office environment. Answer phones and respond to general inquiries with warm, professional support to staff, participants, families, and community partners. Manage mail, packages, office supplies, and inventory. Coordinate vendor visits (cleaning, maintenance, deliveries). Troubleshoot basic office equipment issues (printers, Wi‑Fi, supplies). Support scheduling for meetings and program activities. Prepare documents, forms, basic reports and maintain filing systems (digital and physical). Support compliance tasks Jump in on special projects, events, or urgent operational needs. Problem‑solve small issues independently and escalate when appropriate. Adapt to evolving needs as the office grows. Provide administrative assistant coverage for other regional locations as needed Required Skills 2+ years of administrative or office support experience Comfort interacting with youth and adults with intellectual/developmental disabilities Strong organization and multitasking skills Comfort working independently and making decisions within guidelines Excellent communication and customer service skills Proficiency with Google Workspace and open to learning new systems quickly Reliability, professionalism, and confidentiality About Us Focused on skill-building, socialization and independence for people of all ages living with disabilities, our passionate, close-knit team is dedicated to delivering creative solutions and building strong connections with the youth, adults, families and communities we serve. As a small but ambitious company, we value fresh ideas, open communication, and a can-do attitude. Every team member plays a vital role in our success, and we celebrate wins—big and small—together. If you’re looking for a place where your work truly matters and your creativity can shine, you’ll feel right at home here. Hopes Promise Respite is an Equal Opportunity Employer