Media Coordinator

Job Description

Job Description

Summary:

This position assists our media Buyers and leads in placing and maintaining media buys, preparing and confirming bookings, making revisions,  maintaining/updating logs, and screening/tracking programming content and data entry. Forms of media are television, streaming video (CTV/OTT), streaming audio, OOH/DOOH, etc., with a heavy focus on streaming video and television.

This is an entry-level position working in the Media Investment department. The ideal candidate is driven and focused, loves working with numbers and details, organized, and communicates effectively with vendors and colleagues. 

• Contact  stations/publishers/vendors to obtain buy confirmations.
• Input buys and solve discrepancies.
• Create reports and format in Excel/internal systems.
• Pull, read, and analyze reports.
• Contact  stations/publishers/vendors weekly regarding various issues (e.g., restrictive programming).
• Manage confirmations and cancellations.
• Write credit memos to  stations/publishers/vendors and confirm receipt.
• Manage pre- and post-log deadlines.
• Connect with  stations/publishers/vendors to resolve discrepancies.
• Understand traffic and ad ops procedures and deadlines.
• Regularly communicate with buyers and leads on clearances, order confirmations, and rotations.
• Assist in a variety of miscellaneous department tasks.
• Ensure accuracy in data entry, contracts, and spreadsheets.
• Troubleshoot and problem-solve, as appropriate.
• Demonstrate excellent attention to detail and follow-through skills.
• Possess proficiency in oral and written communication across multiple platforms, including in-person, email, and phone.
• Meet media deadlines.

• Able to communicate and present work with confidence and clarity.

• Bachelor’s degree

• 0–2+ years’ prior experience in an administrative assistant or coordinator capacity.
• Detail-oriented and organized.
• Able to multitask and manage shifts in priorities.
• Professional business writing skills.
• Able to effectively investigate and solve problems.
• Proactive, independent thinker.
• Possess effective oral and written communication skills.
• Able to manage expectations and adapt to a variety of personalities.
• Exhibits sound judgment under pressure.
• Beginning to intermediate proficiency at MS Office programs, including Outlook, Word, Excel, and PowerPoint.

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