Facilities Coordinator

Job Description

Job Description

Description:

The Facilities Coordinator plays a vital role in ensuring the smooth and efficient operation of our facilities. This position is responsible for performing ongoing facility maintenance, addressing repairs as needed, coordinating with outside vendors for larger facilities-related projects, and assisting with event setup as needed. The role requires a hands-on approach to a wide range of repair tasks, while also outsourcing major repairs to qualified vendors or contractors. 

Additionally, the Facilities Coordinator is in charge of vehicle maintenance, conducting annual audits, and managing the organization’s fleet to ensure all vehicles are safe and operational.  This comprehensive role ensures our facilities are safe, functional, and welcoming, contributing significantly to the well-being and support of our community. 

Facility Maintenance and Repairs:

· Conduct regular inspections of the facility to identify maintenance needs.

· Perform a wide range of repair tasks, including plumbing, electrical, HVAC, carpentry, and general maintenance.

· Address urgent repair issues promptly to ensure the safety and functionality of the facility.

· Maintain records of all maintenance and repair activities.

· Conduct regular safety inspections of the facility to identify and mitigate potential hazards.

Vendor Coordination:

· Identify and liaise with external vendors or contractors for repair and maintenance projects.

· Oversee and coordinate the work of outside vendors to ensure quality and timely completion of projects.

· Manage vendor contracts and ensure compliance with organizational policies and procedures.

Vehicle Maintenance and Fleet Management:

· Schedule and conduct regular maintenance for all organizational vehicles to ensure they are safe and operational.

· Perform annual audits of the vehicle fleet and maintain detailed records of all maintenance activities.

· Coordinate vehicle repairs and maintenance with external service providers as necessary.

· Manage vehicle registration, insurance, and compliance with local regulations.

Documentation and Reporting:

· Maintain detailed records of all maintenance activities, vendor interactions, and vehicle management tasks.

· Prepare and submit regular reports on facility operations and maintenance activities 

· Participate in all staff training sessions and meetings, as required.

· Follow all Girls Inc. rules and guidelines as set forth in Personnel Policies, staff memos, and staff meetings.

· Serve as a positive adult in the lives of youth

· Support in family and/or community engagement events.

· Assist with activities or events outside of your normal schedule (occasional evenings and weekends)

• 3+ year experience in building maintenance
• Excellent verbal and written communications skills
• Ability and desire to work as a team player
• Motivation and strong problem-solving skills
• Time management skills and ability to prioritize work
• Ability to work flexibly in a fast-growing, changing atmosphere
• CPR and First Aid Certified preferred