Onboarding Coordinator, Temporary (6 months)

Onboarding Coordinator, Temporary (6 months)

HME has been creating innovative products for the drive-thru and pro-audio industries since 1971. From the very beginning, we've known these solutions would never have happened without the customer-focused people who make up our company. HME has a team environment with a culture of collaboration, learning, and growth. With subsidiaries located in California, Missouri, Canada, UK, India, and China, companies around the world depend on HME for clear, reliable communication solutions. From setting the standard for drive-thru headsets and timer systems in the quick service restaurant (QSR) industry to developing professional audio equipment used in the Olympic Games, HME strives to create the newest, most innovative products on the market while providing quality care and attention to its customers. At HME you will have the opportunity to learn and grow while developing our future products. Come join our team!

We are currently recruiting for a temporary (6 months) Onboarding Coordinator. The Onboarding Coordinator is responsible for managing and delivering a seamless onboarding experience for all new hires (regular employees, temporary workers, and interns) from offer acceptance through their initial onboarding period. This role serves as the central point of coordination between new hires, hiring managers, Recruiting, HR, IT, and Training to ensure all onboarding activities are completed accurately, on time, and with a high level of service. This position plays a critical role in creating a positive first impression of HME by delivering a "white glove" onboarding experience that reflects professionalism, efficiency, and care.

What you will do in the position:

• Onboarding Coordination
  • Oversee the onboarding process from offer acceptance through new hire start and initial integration.
  • Coordinates onboarding tasks across key stakeholders including Recruiting manager, hiring managers, HR, IT, and Training.
  • Ensures all pre-hire and onboarding documentation is completed accurately and on time.
  • Tracks onboarding progress and proactively follow up on outstanding items.
  • Schedules for onboarding activities, orientations, and required training sessions.
• New Hire Experience
  • Serves as the primary point of contact for new hires during onboarding.
  • Provides clear, timely, and professional communication to set expectations and answer questions.
  • Delivers a high touch, "white glove" onboarding experience that promotes engagement and confidence.
• Stakeholder Support
  • Partners with hiring managers to ensure readiness for new hires (workspace, systems access, training plans).
  • Collaborate with cross-functional teams to ensure smooth and timely onboarding execution.
  • Communicates onboarding timelines, responsibilities, and updates with a sense of urgency.
• Tracking & Process Improvement
  • Maintains accurate onboarding records and tracking tools.
  • Monitors onboarding metrics such as completion rates and timelines.
  • Identifies process gaps and recommend improvements to increase efficiency and quality.
  • Incorporates feedback from stakeholders to continuously improve onboarding processes.

What you will need to succeed:

• Qualifications
  • Strong organizational skills with the ability to manage multiple priorities simultaneously.
  • Excellent verbal and written communication skills.
  • High level of attention to detail and accuracy.
  • Demonstrated ability to provide exceptional customer service.
  • Intermediate proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
• Experience
  • 1+ year related experience in onboarding, HR coordination, recruiting coordination, or similar role preferred.
  • Experience working with HR systems or onboarding platforms is a plus.
• Education
  • High School Diploma – Required.
• Travel: 0%

The posted pay range, $22.02-$29.38 per hour, is what we reasonably expect to pay for the role. This may vary depending on experience and other factors.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will occasionally lift and move up to 10 pounds.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.