Executive Administrative Assistant

Presley Paige is seeking a highly organized, proactive, and resourceful Executive Assistant to provide both professional and personal support to the Owner. This role is designed to maximize the Owner's time and effectiveness by managing day-to-day administrative responsibilities, overseeing personal and business logistics, and ensuring important tasks and projects are executed efficiently. This is not a traditional administrative role. The Executive Assistant will serve as a trusted partner to the Owner, helping to keep both business operations and personal responsibilities organized and moving forward. Key Responsibilities Executive Support Manage the Owner's calendar, appointments, meetings, and scheduling. Coordinate travel arrangements, accommodations, and itineraries. Prioritize emails, correspondence, and follow-up tasks. Prepare documents, presentations, reports, and meeting materials. Assist with special projects and strategic initiatives. Serve as a liaison between the Owner and internal teams, vendors, and external partners. Reconcile business and personal credit card statements. Track receipts and maintain organized financial records. Manage product returns, exchanges, and warranty claims. Coordinate invoice collection and expense tracking. Prepare organized documentation for accounting and bookkeeping. Monitor subscriptions, memberships, and recurring expenses. Maintain organized digital and physical filing systems. Personal & Lifestyle Management Coordinate personal appointments and household scheduling. Manage personal errands and purchasing as needed. Research products, services, and vendors. Assist with gift purchasing, reservations, and travel planning. Oversee personal projects and ensure deadlines are met. Help create systems that simplify and organize daily life. Operations & Project Management Track ongoing projects and ensure action items are completed. Create and maintain organizational systems and standard operating procedures. Assist with vendor communication and relationship management. Coordinate logistics for meetings, events, and company initiatives. Anticipate needs and proactively solve problems before they arise. Handle confidential information with professionalism and discretion. Develop systems that improve productivity and workflow. Maintain task lists and project timelines for the Owner. Ensure important deadlines, renewals, and commitments are not overlooked. Identify opportunities to streamline operations and reduce administrative burdens. Help implement technology and automation solutions that increase efficiency. Qualifications Previous experience as an Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, or similar role preferred. Strong organizational and project management skills. Experience reconciling expenses and managing financial records. Highly proficient with Google Workspace, Microsoft Office, and digital productivity tools. Comfortable learning and implementing new technology platforms and software. Exceptional written and verbal communication skills. Outstanding attention to detail and follow-through. Ability to manage multiple priorities with minimal supervision. High degree of integrity, discretion, and confidentiality. Self-starter with excellent problem-solving abilities. Ideal Candidate You naturally create order out of chaos. You are proactive rather than reactive and enjoy anticipating needs before they arise. You are equally comfortable managing executive-level business responsibilities and day-to-day personal logistics, understanding that both contribute to the overall success of the Owner and the company. You are resourceful, dependable, and take ownership of your work. You thrive in a fast-paced entrepreneurial environment where every day is different and no task is too big or too small. Success in This Role Performance will be measured by: Accuracy and timeliness of administrative tasks. Organization and reconciliation of financial records. Effective management of schedules and priorities. Completion of projects and follow-up items. Ability to reduce the Owner's administrative workload. Reliability, confidentiality, and proactive problem-solving. Overall contribution to operational efficiency and business growth. Our Work Style At Presley Paige, we are builders, creators, and problem-solvers. We move quickly, embrace change, and believe that great businesses are built by people who are willing to jump in wherever needed. This role requires flexibility, adaptability, and a team-first attitude. Responsibilities will evolve as business and personal priorities change, and the ideal candidate enjoys wearing many hats and finding solutions rather than waiting for direction. The Executive Assistant will become an extension of the Owner—helping manage the details, protect time, create organization, and provide the support necessary to allow leadership to focus on growing the business. Job Type: full-time, non-exempt position. Health, vision and dental insurance Paid time off Paid Training Opportunities for Advancement About Presley Paige Presley Paige is Northwest Arkansas’ premier balloon decor and celebration company, bringing creativity, fun, and thoughtful details to every occasion. Since expanding into events, we’ve experienced exponential growth and built a talented team that works together to create top-tier designs and unforgettable celebrations. Our mission is simple: make celebrating fun. We’re passionate about creating an inclusive, inspiring place to shop for party supplies, paper goods, gifts, and custom decor that make you smile. We believe the details make the difference and champion celebrating yourself and the people you love. We work hard, have fun, and believe in creating an environment where our team can learn, grow, and do beautiful work together. Equal Employment Opportunity (EEO) Statement Presley Paige is an equal opportunity employer.. We are committed to an inclusive work environment that supports, inspires, and respects all individuals without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, natural and/or ethnic origin, military service status, citizenship, or other protected characteristic. We hire qualified candidates regardless of their history or past employment. #J-18808-Ljbffr