Administrative Specialist

Minimum Qualifications Bachelor's Degree or equivalent and two years of related experience. Job Description To provide professional and administrative coordination of human resource and financial management activities. Job Duties Administrative Responsible for Human Resources procedures related to employee appointment and maintenance transactions. Review and process Employment Authorization Forms. Review and process the following transactions, including but not limited to: new hires, transfers, reclassifications, status changes, salary changes, separations, and leaves of absence. Open and maintain complete/accurate files. Update/maintain faculty database, if applicable. Review and process Memorandums of Appointment, if applicable. Ensure compliance with UT System Regents Rules. Serve as liaison to staff in other entity processing units, Human Resources, Payroll, and other support areas. Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the entity. Prepares reports as requested for institutional and/or external reporting purposes. In the School of Medicine, coordinate, verify and submit the AAMC Faculty Salary Survey and all Faculty Roster information. Complete annual surveys and run reports as needed. Identifies operational problems and implements changes to provide solutions. Budget Coordinate information to support the institutional/departmental budget and planning process. Maintains departmental reconciliation and analysis of commitments made through the entity. Adheres to internal controls established for department. Performs related duties as required. Salary Range Commensurate with experience Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location United States-Texas-Galveston Work Locations 0783 - John W McCullough Bldg Job Clerical & Administrative SupportRegular Shift Standard Employee Status Non-Manager Job Level Day Shift Job Posting Jul 8, 2026, 3:20:54 PM #J-18808-Ljbffr