Executive Administrative Assistant
$25 - $35 per hourArmada Staffing Group
Job Description About Us: Our client is a well-established professional services firm providing accounting, advisory, and business services to a diverse range of clients. They are seeking a polished and highly organized Executive Administrative Assistant to support senior leadership during a temporary engagement.
- Benefits & Perks:
- Competitive pay: $25-$35/hr based on experience
- Full-time temporary opportunity
- 6-8 week assignment with potential for extension
- Hybrid schedule: 3 days in office / 2 days remote
- Monday-Friday schedule
- Professional corporate work environment
- Opportunity to work directly with senior leadership
- Gain valuable experience in a professional services environment
- Benefits, dental, vision
- Summary:
- Provide high-level administrative support to senior leaders in a fast-paced professional environment.
- Manage calendars, appointments, meetings, travel arrangements, and other executive-level administrative needs.
- Prepare, format, edit, and proofread business documents, presentations, spreadsheets, and correspondence.
- Assist with meeting coordination, expense reports, contact research, and special projects.
- Provide reception and general office support as needed.
- Responsibilities:
- Coordinate calendars, appointments, meetings, and scheduling for senior leaders.
- Research and coordinate travel arrangements and related logistics.
- Prepare and submit expense reports.
- Record and distribute meeting minutes and follow-up items as requested.
- Create, format, edit, and proofread correspondence, presentations, spreadsheets, and other business documents.
- Research business contacts and organize information in spreadsheets.
- Use mail merge and related tools to support email communications and distributions.
- Provide reception coverage as needed, including greeting visitors and answering and routing phone calls.
- Provide additional administrative and project support based on business needs.
- Assist with formatting, preparing, scanning, transmitting, and filing financial statements and audit-related documents as needed. Training will be provided.
- Requirements:
- Bachelor's degree OR high school diploma/GED with at least four years of relevant experience.
- Previous experience providing administrative support to executive-level professionals preferred.
- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong written and verbal communication skills.
- Excellent proofreading, editing, and organizational skills.
- Ability to manage multiple priorities and deadlines with minimal supervision.
- Professional, dependable, and comfortable working with leadership and clients.
- Ability to handle confidential information with discretion.
- Previous experience in professional services, accounting, financial services, or consulting is a plus.
- Experience with financial statements or audit-related documents is preferred but not required.
Vacancy posted 2 days ago
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