Administrative Assistant III

Administrative Assistant III

Discover the best of suburban and urban living in Chatham County, Coastal Georgia. This welcoming community offers an excellent balance for living, working, and enjoying life. Chatham County Government is supported by over 2,100 diverse team members across 40 departments, all dedicated to serving the county. Join Team Chatham today!

Bring your administrative expertise to a role where your organization, judgment, and communication skills make a meaningful difference. Chatham County Police Department is seeking an Administrative Assistant III to provide critical, confidential support to the Office of Support Services, coordinate daily office operations, manage records and payroll information, and serve as a professional point of contact for employees and the public. If you're detail-oriented, adaptable, and confident handling sensitive information and challenging situations, we invite you to apply and become an essential part of the team.

Examples of duties include:

• Performs complex, diverse, and confidential administrative support duties for the Office of Support Services.
• Coordinates administrative office functions within the assigned area.
• Ensures efficient clerical procedures and records management.
• Prepares correspondence, reports, lists, and other documents.
• Researches, interprets, and compiles a variety of information.
• Processes and maintains payroll and timekeeping records.
• Assists the public by phone and in person and answers inquiries in a courteous and timely manner.
• Screens all incoming mail, telephone calls, and visitors to determine the nature and urgency of business and exercises judgment in referring them to staff.
• Files a variety of information, forms, records, and data.
• Performs other duties as assigned.

Minimum qualifications include:

• Associate Degree in Accounting, Business Administration, or closely related field, and at least one year of experience as an Executive Secretary or Administrative Assistant; OR
• At least three years of experience as an Executive Secretary or Administrative Assistant; or
• Any equivalent combination of experience and training.
• Must be able to type a minimum of 25 words per minute. Selected candidates may be required to complete clerical testing during the interview process.

Successful candidates will possess the following:

• Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involving Chatham County Police Department activities or policies.
• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language.
• Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks.

During emergencies and disasters affecting Chatham County, you may be required to report to work as part of a disaster operations team.

In accordance with the Department of Transportation, Commercial Driver's License (CDL) holders and those employed in safety-sensitive positions are subject to random drug testing.

Candidates with direct and relevant experience may receive an offer of up to 10% above the minimum salary that is posted, reflecting their exceptional qualifications.

Chatham County provides equal employment opportunities to all employees and applicants for employment without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, physical or mental disability, genetic information, marital status, or military/veteran status in accordance with applicable federal, state, and local laws.

Benefits include:

• Eligibility for benefits begins on your date of hire. Full-time employees working a regular schedule of 30 or more hours per week are eligible for County benefits. Part-time, seasonal, and temporary employees are not eligible to participate in the County benefit plan. However, regular part-time employees accrue prorated vacation and sick leave based on their schedule.
• Health Employees have a choice between a high or low option point-of-service health plan for themselves, their spouse, and eligible dependent children.
• Vision The vision plan offers a comprehensive eye exam and options for frames, lenses, and contact lenses.
• Dental Employees may choose either the high or low dental plan option with two cleanings per year and periodic x-rays at no cost.
• Employee Health Center Employees and their spouses on the County's health plan have access to the Employee Health Center for physical and behavioral health services, health coaching, and lab services at no cost.
• Retirement Chatham County provides a Defined Benefit Pension Plan with a five-year vesting period.
• Life & Disability Long Term Disability and basic Life Insurance coverage are provided at no cost to employees. Employees may also purchase additional life coverage for themselves and their dependent family members.
• Flexible Spending Accounts Chatham County offers Medical and Dependent Care Flexible Spending Accounts through payroll deduction. The Medical FSA has a rollover feature equal to the annual Federal maximum.
• Wellness Program Chatham County provides a variety of wellness opportunities for employees, including a Diabetes/Pre-Diabetes Management Program, Mobile Mammograms, Health Screenings, Flu Shots, Dietician Services, weight loss programs, reimbursements for gym memberships and participation in local races, education sessions, and more.
• Voluntary Benefits Employees may choose voluntary benefits such as Accident, Cancer, Short-Term Disability, and Whole Life Insurance products.
• Holidays and Time Off Chatham County observes 12 paid holidays per year. Employees accrue 12 vacation days per year, with the accrual rate increasing with years of service, and 15 sick days per year.
• Additional Benefits Annual merit increases, Cost of Living Adjustments, Longevity pay, Access to on-demand training, Career advancement opportunities, and Service awards.