Administrative Assistant

Job Title: Administrative Assistant


Location: Oklahoma City, OK


Industry: Nonprofit


Pay: $18-$22/hour DOE


Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:


Addison Group is partnering with our client, a respected organization, to hire an Administrative Assistant to support daily office operations, membership services, and event coordination. This role is ideal for someone who enjoys a fast-paced environment, values organization, and provides excellent customer service.

Job Description:


The Administrative Assistant will provide operational and clerical support for organizational programs and member services. This position will assist with maintaining records, coordinating meetings and events, supporting membership activities, and ensuring smooth day-to-day office functions.

Key Responsibilities:

• Answer incoming calls, greet visitors, and assist with general front office responsibilities
• Process incoming mail and support daily administrative operations
• Maintain accurate membership records, databases, and historical information
• Verify membership payments and renewal activity while ensuring timely updates within internal systems
• Assist with member retention efforts and support outreach initiatives for prospective members
• Prepare meeting materials, agendas, reports, and organizational correspondence
• Support event and conference logistics, including registrations, catering coordination, invoicing, payment tracking, and onsite setup/tear-down
• Maintain organizational files and records related to memberships, elections, awards, scholarships, and professional development activities
• Update website content to ensure information is accurate and current
• Deliver professional and responsive customer service to members, guests, and internal staff
• Collaborate with team members on projects and organizational initiatives
• Manage multiple priorities while meeting deadlines consistently
• Participate in ongoing training and professional development opportunities

Qualifications:

• Previous experience in an administrative assistant, office support, or customer service role preferred
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and database systems
• Ability to work independently and collaboratively within a team environment
• Detail-oriented with strong time management skills
• Experience supporting meetings, events, or membership organizations is a plus

Additional Details:

• Full-time opportunity
• Monday-Friday schedule
• Professional office environment
• Opportunity to support meaningful programs and initiatives

Perks:

• Collaborative and supportive team culture
• Opportunities for professional growth and skill development
• Exposure to event coordination and association operations
• Stable and engaging work environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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