Executive Assistant, Asset Management

Job Description

Job Description

American Beacon Partners Executive Assistant,  Asset Management

 

American Beacon Partners , formerly known as Resolute Investment Managers, is a diversified asset management platform with affiliated and independent partnerships with more than 30 investment managers. Drawing on approximately 40 years of investment expertise, innovation and adaptability, American Beacon Partners delivers enduring value through traditional and alternative solutions designed to meet investors' evolving needs.

 

Driven by future value creation, American Beacon Partners' unique platform delivers strategic benefits through a full suite of distribution, operational and administrative services that may be leveraged by its affiliates. We offer three customizable partnership models tailored for the U.S. wealth and retirement markets. For affiliated partners , we make strategic investments in boutique asset managers to enhance distribution and administrative support functions. For strategic distribution partners , we help investment managers leverage our distribution expertise to achieve greater scale. For sub-advisors to American Beacon Advisors , we assist institutional-caliber asset managers who are seeking to expand their strategies to retail markets through existing funds or new fund launches. With roots as an unaffiliated sub-advised mutual fund sponsor, the majority of our partnerships are with asset managers who invest and operate with full autonomy and independence.

 

American Beacon Partners' affiliates include American Beacon Advisors, Inc.; National Investment Services of America, LLC; RSW Investments Holdings LLC; Shapiro Capital Management LLC; SSI Investment Management LLC; and Resolute Investment Distributors, Inc.

 

In December 2025, the company was named one of the "Best Places to Work in Money Management" by Pensions & Investments for the seventh consecutive year. For more information, please visit

 

Our office is located in Irving, Texas (Las Colinas). This position will have the following consideration:

Hybrid: In office, currently Monday-Tuesday-Wednesday each week, with the option to work from home on Thursday and Friday.

 

Job Description:

The Executive Assistant provides high-quality administrative and organizational support for a fast-paced Asset Management team. This role requires strong ownership, sound judgment, responsiveness, and the ability to manage competing priorities with urgency and accuracy. The ideal candidate is highly organized, proactive, assertive when needed, and comfortable coordinating across internal teams, external partners, senior leaders, and board-level constituents and senior leaders.

 

Key Responsibilities

• Screens incoming calls, processes mail and correspondence and distributes to appropriate areas
• Handles daily contact with management, internal and external customers, and visitors
• Handles daily correspondence requests for Asset Management staff including letters, memos, documents, emails and maintains records on all correspondence
• Manages complex Outlook calendars for Asset Management leaders, including scheduling, rescheduling, prioritizing conflicts, and ensuring appropriate meeting preparation
• Coordinates internal and external meetings across multiple calendars, time zones, and stakeholder groups
• Tracks meeting logistics, materials, attendees, follow-ups, deadlines, employee attendance records, calendars, and contact lists
• Anticipates scheduling conflicts and proactively recommends solutions to keep meetings and deliverables on track
• Handles air travel arrangements for Asset Management staff requiring research and cost analysis to book, confirm best available fare, and ensure confirmation of seating
• Handles hotel and ground transportation accommodations for Asset Management staff requiring research and cost analysis to book, confirm best available rate, including mapping out location between hotel and event to determine most economical and feasible arrangements
• Maintains organized tracking systems for open administrative items, recurring deliverables, contact lists, meeting materials, department records, and annual budget information for the CIO and staff
• Follows through on requests promptly and keeps stakeholders informed of status, next steps, and potential issues
• Helps maintain the team's operating rhythm by coordinating deadlines, logistics, supplies, files, and recurring administrative processes
• Provides backup support for office management as needed
• Assists in the annual preparation of materials for the 15(c) mutual fund renewal process
• Assists in the preparation of materials for monthly committee meetings as well as quarterly meetings with external client(s) and boards

 

Requirements

• Prior administrative or executive assistant experience supporting senior professionals in a fast-paced office environment
• Demonstrated ability to manage complex Outlook calendars, schedule meetings across multiple stakeholders, and resolve conflicts quickly and professionally
• Excellent written and verbal communication skills, with a professional demeanor and the ability to interact confidently with internal and external stakeholders
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, with a high degree of accuracy and attention to detail
• Highly organized with strong follow-through and the ability to track open items, deadlines, meeting logistics, and recurring deliverables
• Proactive, resourceful, and comfortable anticipating needs, asking clarifying questions, and driving tasks to completion
• Ability to operate with speed, accuracy, and good judgment in a fast-paced environment
• Collaborative and team-oriented, with the ability to support others and adapt to changing priorities
• High level of professionalism, discretion, and confidentiality
• Excellent decision-making, problem-solving, and prioritization skills

 

Preferred Qualifications

• Proactive and self-directed, with the confidence to move work forward and resolve issues independently
• Highly organized, detail-oriented, and able to manage multiple workstreams concurrently
• Responsive and comfortable working with urgency in a fast-paced team environment
• Collaborative and team-oriented, with a willingness to support others and adapt to changing priorities
• Exercises sound judgment, discretion, and professionalism when handling confidential or sensitive information

 

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