Administrative Assistant - Level 3 - Hourly
$25 - $30 per hourArtech Information Systems LLC
Administrative Assistant 3
Location: New York, NY
Salary Range: $25-$30/hr
A leading global financial institution is seeking a highly skilled Administrative Assistant to support its Global Markets & Banking Americas Front Office personnel. This role requires a strong organizational aptitude and the ability to provide seamless administrative support in a dynamic environment.
Required Skills & Qualifications
- Strong organizational skills with a proactive, forward-thinking, and solutions-oriented approach.
- Experience in developing procedures and controls, including new policy development and deployment.
- Excellent communication skills, both written and verbal.
- Strong administrative support experience, particularly in supporting senior stakeholders.
- Prior work experience in the financial industry.
- Applicants must be able to work directly for Artech on W2.
Preferred Skills & Qualifications
- Experience with ivalua, My IT / SailPoint, Concur, Tom Net, Clock Net, UPS, Client Outlook, Client Office Suite, and Tableau.
- Strong knowledge of PowerPoint presentation development and editing.
- Ability to manage logistics for both domestic and international travel.
Day-to-Day Responsibilities
- Provide direct support to the Head of Platform Services on various projects.
- Coordinate Webex meetings and plan logistics for internal/external events.
- Manage logistics for visitors and handle incoming and outgoing phone calls.
- Prepare and edit reports in Excel and modify departmental reports.
- Process heavy expense claims and handle invoice processing and client onboarding coordination.
- Maintain current e-mail distribution lists and take meeting minutes for high-level financial meetings.
- Collaborate with other administrative assistants to ensure seamless support coverage.
Company Benefits & Culture
- Comprehensive benefits package including health, dental, and vision insurance.
- Opportunities for professional development and career advancement.
- A collaborative and inclusive work environment that values diversity.
Vacancy posted 5 days ago
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