Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join our team on a long term contract. This role is ideal for a detail-oriented accounting specialist who can manage invoice processing, payment activities, and vendor account accuracy in a fast-paced environment. The position focuses on maintaining efficient accounts payable operations while supporting timely financial reporting and strong internal controls.

Responsibilities:

• Review and process supplier invoices with accurate account coding to ensure expenses are recorded correctly.

• Prepare and execute payment activities, including ACH transactions and scheduled check runs, in accordance with company timelines.

• Reconcile vendor statements and payable accounts to identify discrepancies and resolve outstanding issues promptly.

• Enter and maintain accounts payable data in NetSuite while verifying completeness and accuracy of records.

• Partner with internal departments and external vendors to address invoice questions, payment status updates, and account concerns.

• Monitor open items and follow up on exceptions to support smooth month-end accounts payable activity.

• Maintain organized documentation for invoices, approvals, and payment records to support audit readiness and compliance.

• Experience performing full-cycle accounts payable duties in a detail-focused business environment.
• Strong knowledge of invoice coding, account coding, and accounts payable controls.
• Hands-on experience processing ACH payments and coordinating check runs.
• Proficiency using NetSuite for accounts payable transactions and record maintenance.
• Ability to perform account reconciliations and investigate discrepancies with accuracy.
• Strong attention to detail with the ability to manage deadlines and high-volume workloads.
• Effective written and verbal communication skills for working with vendors and internal stakeholders.