Legal Administrative Assistant - Real Estate/Estate Planning/Business Services

Provide administrative support to all assigned timekeepers in the Real Estate, Estate Planning and Business Services practice groupsProvide back up support to other administrative assistants when time allowsPrepare, transcribe and proofread various corporate documents and business correspondence in a timely, appropriate mannerRevise and prepare draft estate planning documentsEnsure all documents leaving office, whether electronically or via mail, are in good order, free of typos and grammatical errorsBlackline (compare) documentsScan/copy documentIf requested, enter daily time for attorneysProofread, edit and finalize prebills and mail finalized invoicesPrepare reimbursement requests (monthly expenses for attorneys including cell phone, K-1 and business development)Plan and schedule meetings and maintain timekeepers’ calendars as neededOpen and close client files on a routine basisCommunicate directly with clients in a professional mannerOther duties as assigned5+ years of legal administrative experience required, preferably in real estate, estate planning and business servicesAdvanced computer skills: Microsoft Office 365 including Excel, and OutlookAdvanced Microsoft Word skills are required; specifically, must have experience working with styles, auto numbering, cross referencing, etc.Knowledge of GRM Storage website or other offsite storage facility softwareKnowledge of InBiz website and ability to research corporate entitiesKnowledge of Probate Database (MS Access)Knowledge of ChromeRiver reimbursement softwareKnowledge of time entry (Aderant) and document management (IManage) programsKnowledge of Kofax Power PDF Advanced and Adobe AcrobatKnowledge of transcription software (Winscribe)Knowledge of comparison software (Change-Pro and Microsoft Track Changes)Positive team player, independent self-starter, takes direction well and accepts a challengeProfessional attitude and excellent customer service skillsProfessional verbal and written communication skills and is a perceptive listenerOutstanding interpersonal skills to work effectively within a team environmentExcellent organizational, prioritization, written and verbal communication skills and is a perceptive listenerDemonstrate good judgment and discretionGenerate high-quality work, with exceptional attention to detail and proof reading skillsAbility to prioritize, multi-task, adapt to new assignments, meet deadlines and maintain poise in a fast-paced, highly demanding environmentWillingness and desire to maintain and increase technical skillsRegularly report to work and adhere to designated work scheduleProfessional appearancePlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This is not a remote position. The final pay rate is determined by qualifications and years of relevant experience. #J-18808-Ljbffr Bose-Mckinney-