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Administrative Assistant

$25 - $26 per hour

Collabera

Indianapolis, IN
Administrative Assistant

Contract Length: 3 months

Location: Indianapolis, IN

Shift Times: Monday-Friday (8am-4:30pm)

Administrative & Operational Support
  • Maintain executive calendars as it relates to travel and key engagements
  • Support meeting coordination tied to travel (agenda alignment, materials preparation, logistics)
  • Handle confidential information with a high level of discretion
  • Prepare reports, trackers, and travel summaries as needed
Qualifications
  • 3+ years of administrative support experience (executive-level support preferred)
  • Proven experience coordinating complex travel arrangements (domestic and international)
  • Strong proficiency in MS Office (Outlook, Excel, PowerPoint)
  • Exceptional organizational skills and ability to manage competing priorities
  • Strong communication skills with the ability to interact professionally with senior leaders
  • High level of discretion and confidentiality
Preferred Experience
  • Experience supporting executive leadership teams
  • Familiarity with corporate travel systems (e.g., Concur, BCD Travel)
  • Experience working within global organizations or matrixed environments
Key Competencies
  • Attention to Detail Ensures accuracy in all travel and logistics planning
  • Urgency & Responsiveness Operates effectively in time-sensitive scenarios
  • Stakeholder Management Builds trust with executives and cross-functional partners
  • Problem Solving Proactively identifies and resolves issues before escalation
  • Organization & Prioritization Manages multiple high-priority requests simultaneously.

Salary and Other Compensation: The annual salary/hourly rate for this position is between $25.00 - 26.00 per hour. Factors which may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance], [dental insurance], [vision insurance], [401(k) retirement plan], [life insurance], [long-term disability insurance], [short-term disability insurance], [paid parking/public transportation], [Paid time off], [Days/hours of paid sick and safe time], [Days/hours of paid vacation time], [Weeks of paid parental leave], [Paid holidays annually], [any additional benefits applicable].

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Vacancy posted 3 days ago
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