Athletic Administrative Assistant

ATHLETIC ADMINISTRATIVE ASSISTANT Reports To: Athletic Director Required Qualifications Demonstrated ability to work collaboratively as a member of a team. Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines. Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Forms, and Drive). Experience using Windows-based computers and Apple iPads. Ability to learn and effectively utilize athletic management and event software platforms, including Eventlink, FinalForms, MyIHSAA, and DJ Mic'd Up. Strong verbal, written, and interpersonal communication skills. Ability to maintain confidentiality and exercise sound judgment. Demonstrated attention to detail and accuracy, with the ability to maintain confidential and accurate records in a fast‑paced environment. Excellent customer service skills. Ability to work effectively with diverse populations and stakeholders. Commitment to professional growth and continuous improvement. Position Responsibilities Serve as the primary administrative support professional for the Athletic Department. Provide exceptional customer service by answering phones, greeting visitors, and responding to inquiries from students, parents, staff, officials, and community members. Coordinate athletic schedules, transportation, officials, event workers, opponents, and facility usage. Maintain athletic schedules and event information within Eventlink, district calendars, and other department platforms. Process IHSAA tournament entries, reports, eligibility records, and postseason documentation through MyIHSAA. Support athletic department communications by distributing schedules, event information, and updates to coaches, schools, officials, and stakeholders. Assist with monitoring student‑athlete eligibility and compliance with district and IHSAA requirements. Support collection and tracking of athletic participation documents through FinalForms and other compliance systems. Coordinate athletic event operations, including staffing, scheduling, and event preparation. Coordinate concession inventory, ordering, staffing, and operational readiness for athletic events. Order, organize, and maintain athletic awards, recognition materials, programs, and department publications. Maintain accurate team rosters and athletic records. Support hiring processes, onboarding requirements, and training record maintenance for athletic department personnel. Track event worker assignments, hours worked, and payment documentation. Assist with department purchasing, inventory management, and record keeping. Maintain accurate electronic records and databases using district‑approved software platforms. Perform other duties as assigned by the Athletic Director. Work Schedule: 215 days Educational Requirements: High School Diploma or Equivalency Physical Requirements: Ability to stand for extended periods of time. (2) Ability to lift 25 lbs. (2) Ability to carry 25 lbs. (2) Ability to work at a desk, conference table or in meetings of various configurations. (4) Ability to hear and understand speech at normal levels. (4) Ability to communicate so others will be able to clearly understand a normal conversation. (4) Ability to reach in all directions. (4) Reasonable Accommodation: The District will comply with all legal requirements relating to reasonable accommodation for employees and job applicants. #J-18808-Ljbffr