Administrative Assistant

Company Description Utility Pipe Sales, Inc. is an Indiana-owned and operated waterworks distributor dedicated to supplying materials for contractors and municipalities. The company focuses on being a trusted resource for high-quality products that support water infrastructure projects across the region. Team members work closely with customers to understand their material needs and provide timely, reliable service. Utility Pipe Sales, Inc. values dependability, collaboration, and a strong commitment to customer satisfaction. The company offers a stable, service-oriented work environment with opportunities to learn about the waterworks industry.

Role Description This is a full-time, on-site Administrative Assistant role based in Indianapolis, IN. The Administrative Assistant will support daily office operations, including answering and directing phone calls, greeting visitors, and managing incoming and outgoing correspondence. Responsibilities include scheduling and calendar coordination, maintaining organized digital and physical filing systems, and preparing basic documents, reports, and spreadsheets. The role will also involve data entry, order processing support, and assisting with record-keeping for customer and vendor information. The Administrative Assistant will collaborate with team members and leadership to ensure smooth office workflows, provide dependable clerical support, and respond to internal and external inquiries in a professional manner.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills, including organizing records, managing schedules, and handling day-to-day office tasks.
• Candidates should possess professional Phone Etiquette and Communication skills, including clear verbal and written communication and courteous customer interaction.
• Candidates should possess experience or aptitude in Executive Administrative Assistance, such as supporting leadership with scheduling, documentation, and follow-up tasks.
• Proficiency with basic office software (e.g., email, word processing, spreadsheets) and comfort learning industry-specific systems is preferred.
• Strong attention to detail, reliability, and the ability to prioritize multiple tasks in a fast-paced environment are important.
• Prior experience in an administrative or office support role is preferred; experience in distribution, construction, or waterworks is a plus.
• High school diploma or equivalent required; additional training or coursework in business or office administration is beneficial.