Executive Receptionist

Summary

The Executive Receptionist is responsible for representing the company and executives to handle administrative and reception support.


Essential Job Functions:

• Work directly with Executive Assistants to coordinate on-site meetings including set up and clean up.
• Greet visitors and guests and direct/escort to appropriate locations.
• Answer questions for guests and direct phone calls to appropriate department representative.
• Provide additional administrative support for departments including but not limited to coordinating on and off-site meetings, activities and facility requests.
• Assist with special non-recurring and ongoing projects.
• Will require executive tasks from time to time in personal vehicle (mileage will be reimbursed).
• Liaise with internal staff at all levels including Executive Management.
• Coordinate and complete personal errands and administrative tasks for the CEO.
• Provide executive support to the CEO, including handling personal errands, appointments, and special projects.
• Manage confidential personal and professional requests on behalf of the CEO.
• Other related duties as assigned.

Qualifications:

• Proficient in Microsoft Suite of Products.
• Strong organizational skills.
• Effective verbal and written communication skills.
• Ability to work independently and collaborate with others.
• Must have personal vehicle available to complete executive tasks as needed.

Education and/or Experience:

High School Diploma or Equivalent. Associates degree preferred but not required. One to three months related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations:

None Required.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Americans with Disabilities Act:

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Employer's Rights:

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks and functions listed in this job description. The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

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