Office/Plant Assistant

Office/Plant Assistant

We are seeking a proactive and detail-oriented Office/Plant Assistant to support the day-to-day administrative operations of our manufacturing facility. This position plays an essential role in keeping the office running efficiently by serving as the first point of contact for visitors and callers while providing administrative support to the General Manager and the broader team.

Responsibilities

• Support administrative and office coordination tasks, including scheduling meetings, preparing documents, filing, and maintaining organized records.
• Maintain and update internal records, trackers, and shared folders to ensure information accuracy and accessibility.
• Answer and direct phone calls, respond to emails, and handle incoming/outgoing mail.
• Assist with general inquiries from customers, vendors, and internal staff.
• Support purchasing activities, including obtaining quotes, placing orders, and tracking deliveries using the ERP system.
• Assist with billing, invoicing, and recordkeeping in the ERP system.
• Assist in maintaining office and site supplies, ensuring timely ordering of consumables and coordination with vendors.
• Help coordinate travel arrangements, accommodation, and logistics for visiting employees, managers, or clients when needed.
• Assist in organizing internal meetings, trainings, and company events, including logistics and material preparation.
• Support onboarding and offboarding processes for new and departing employees, including preparation of basic documentation and workspace coordination.
• Support basic HR and payroll-related administrative tasks, such as attendance tracking and collecting timesheets when required.
• Act as a point of contact for office maintenance needs, liaising with building management or service providers as needed.
• Contribute to improving office processes by identifying inefficiencies and suggesting simple operational improvements.
• Support ad-hoc administrative and operational tasks as the business grows and needs evolve.

Qualifications

• 2+ years of previous administrative or office support experience.
• Experience in a company with manufacturing operations preferred.
• Strong communication and organizational skills.
• Proficient in Microsoft Office or similar software; experience with ERP systems preferred.
• Ability to multitask and work in a fast-paced environment.
• Detail-oriented and dependable.

Our Benefits

• Competitive salary
• Health, Dental, and Vision Insurance
• 401(k) with a company match
• Training and growth opportunities with a growing international company

Manay CPA and all affiliated clients provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.