Buyer II

Job Description

Job Description

Buyer II is a mid-level procurement professional responsible for executing purchase order activity and related procurement actions in support of The Building People’s federal and commercial prime contract portfolio. Operating within a lean, compliance-driven shared services team, Buyer II conducts competitive and noncompetitive procurements, administers purchase orders, and may administer simple commercial services subcontract agreements under the Simplified Acquisition Threshold (SAT). The role maintains audit-ready procurement files in accordance with FAR, DFARS, applicable prime contract requirements, and company purchasing system procedures.

This role requires sound judgment, attention to regulatory detail, and the ability to work independently on low- to moderate-complexity procurement actions while collaborating with program stakeholders and Subcontracts & Procurement leadership. Buyer II must be able to review prime contract terms, identify applicable purchasing requirements and clause flow-down considerations, and elevate questions or higher-risk determinations for review. Buyer II also supports proposal and capture activities by overseeing and issuing non-disclosure and teaming agreements. This position contributes to the continuous improvement of The Building People’s purchasing system and upholds the highest standards of objectivity and integrity to protect the interests of The Building People and its government customers.

Core Duties and Responsibilities

• Execute competitive and noncompetitive purchase order procurements for goods and services of low to moderate complexity in compliance with company purchasing system procedures, FAR and DFARS requirements, and applicable prime contract terms.
• Develop and issue solicitation packages, including RFQs and RFPs; support The Building People’s fair and impartial source selection process; and prepare written award determinations documenting the basis for TBP’s source selection.
• Conduct and document market research to support competition requirements, noncompetitive justifications, and price reasonableness determinations prior to award.
• Analyze subcontractor and vendor proposals and conduct price analyses using competition, historical pricing, market research, or other FAR-recognized methodologies; document conclusions in the procurement file to support auditor review.
• Recommend the appropriate procurement instrument, including purchase order or simple commercial services subcontract agreement under the SAT, based on prime contract requirements, scope, overall risk, complexity, and program needs; elevate non-routine or higher-risk determinations for review.
• Review prime contract clauses under FAR, DFARS, and agency supplements to identify applicable purchasing requirements and flow-down obligations for purchase orders and simple commercial services subcontract agreements; incorporate required clauses using company-approved templates and guidance from senior staff.
• Perform supplier responsibility determinations prior to award, including SAM.gov registration verification, exclusion and debarment checks, conflict of interest checks, and financial risk mitigation. Use sound judgment to identify risks and take or recommend appropriate mitigation actions.
• Prepare, issue, and administer purchase orders in Deltek Costpoint; administer simple commercial services subcontract agreements under the SAT as assigned; process modifications, track funding and ceiling values, and conduct regular closeout activities.
• Create thorough, audit-ready procurement files for assigned purchases in accordance with DCMA standards and company policies.
• Coordinate with program managers, finance, subcontractors, and vendors to proactively prevent and resolve requisition, invoice, and payment issues, and document resolution actions in the procurement file.
• Support company capture and proposal efforts by coordinating time-sensitive subcontractor and vendor data calls, executing NDAs and teaming agreements, issuing proposal-related RFQs/RFPs, and providing supplier pricing support.
• Support proposal teams with procurement strategy, acquisition planning, and compliance considerations applicable to the solicitation, escalating complex requirements to Subcontracts & Procurement leadership.
• Uphold the company’s audit-readiness posture by adhering to written purchasing system policies and procedures; identify procedural gaps or documentation deficiencies and escalate for resolution, as necessary.
• Contribute to continuous improvement initiatives targeting procurement file completeness, process efficiency, and audit-ready documentation standards.
• Support peer file reviews.

Required Qualifications

• Bachelor’s degree in business administration, economics, or a related field; or an equivalent combination of education and relevant procurement experience.
• Minimum of 2–3 years of procurement, purchasing, or buyer experience in support of U.S. Government prime contracts.
• Working knowledge of FAR and DFARS procurement requirements, including competition, price analysis, supplier responsibility, and prime contract clause flow-down considerations.
• Demonstrated ability to prepare solicitation packages, evaluate supplier proposals, negotiate purchase order terms, support simple commercial services subcontract agreements under the Simplified Acquisition Threshold (SAT), and document procurement determinations sufficient to support audit review.
• Proficient with Deltek Costpoint or a comparable ERP procurement module.
• Strong written and oral communication skills; ability to work effectively with program managers, finance personnel, subcontractors, and vendors at all levels and collaborate to meet customer demands within compliance guardrails.
• Ability to manage multiple concurrent procurement actions independently, prioritize effectively, and meet deadlines with minimal supervision.
• Ability to review prime contract requirements and learn how to determine applicable purchasing and flow-down requirements for purchase orders and simple commercial services subcontract agreements.

Preferred Qualifications

• Experience working within a purchasing system environment that is subject to DCMA’s CPSR review.
• Familiarity with price analysis techniques applicable to procurements supporting federal government programs.
• Experience supporting DoD, DHS, DOJ, GSA, or DOE prime contracts.