Manager, Assistant Facility

Job Description

JOB DESCRIPTION:

Experienced Assistant Facility Manger to oversee all building related activities. Works with little to no supervision. Assignments are broad in nature, usually requiring originality and ingenuity. Well-Versed in technical/engineering operations and Facilities best practices. Has appreciable latitude for un-reviewed action or decision. May work with Senior Facility Manager in the development and administration of the Property Plan and Budget, subject to the approval of the Regional Facilities Manager and Account Management team.

Responsibilities

ESSENTIAL DUTIES :

• Oversee facilities and maintenance contracts/vendors and staff to ensure continuous service to client.
• Supervise multi-disciplinary teams of contract staff including janitorial, maintenance, security, food service and mail / office services.
• Participates in the selection and development of contract services and daily monitoring of vendor performance.
• Recommends maintenance, mechanical, electrical, and structural modifications as needed.
• Perform site inspections of structures to determine the need for repairs, renovations including overseeing general maintenance needs.
• Knowledge of server room applications such as supplemental, HVAC, UPS, generator.
• Prepare, coordinate, and ensure that all fire, life safety and other safety programs are established and followed as required for specific location.
• Responsible for a positive prompt response to requests from building occupants and for the implementation of ongoing contract programs to constantly assess occupant needs and to assure problems are being solved promptly.
• Liaison with landlord on any building operational needs.
• Assist in coordinating and overseeing building /employee events such as large meetings, Senior Leadership meetings, employee awareness events.
• Knowledge of project management activity such as employee moves, minor construction.
• Awareness of environmental and sustainability activity.
• Obtain pricing and scope development, for contract work coordinating with contract manager.
• Knowledge of work order and PM systems.
• Provide data to assist in the development of monthly operating and financial variance reporting.
• Prepare annual operating budgets, review, and approve monthly invoices preparing for payment.
• Ensure code compliance with State, Federal & Local Regulations.
• Maintain communication with the clients regarding service issues and resolution.
• On-call 24/7 to respond to property events, emergencies, or incidents.
• May perform other duties as assigned.

Qualifications

SKILLS , EDUCATION AND EXPERIENCE :

• Bachelor of Science preferred or relevant facility management experience
• Professional certification (e.g. CFM, FMA) is preferred or relevant experience.
• Minimum 4 years facilities supervisory/management experience, preferably in commercial real estate.
• Strong management and leadership skills.
• Proficient in MS office, word excel, outlook, PowerPoint
• Must display confidence in Client-facing situations.
• Possesses and applies a broad knowledge of principles, practices, and procedures of particular field of specialization to the completion of difficult assignments