Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to provide on-site support for a Contract position at a university in Ohio. This opportunity is ideal for someone who enjoys keeping office operations organized, assisting a wide range of faculty and students, and creating a welcoming environment through clear and attentive communication. The assignment is expected to last approximately 1 to 1.5 months and may be structured as part-time support, with the potential for hours to expand based on departmental needs. Responsibilities: • Provide day-to-day administrative support to department leadership and help maintain efficient office operations in an on-site university setting. • Welcome visitors, respond to inbound calls, and assist faculty, students, and staff with a service-oriented approach. • Prepare, update, and organize records, documents, and correspondence while ensuring information is accurate and easy to access. • Enter and maintain data in office systems, spreadsheets, and shared files using Microsoft Office and Google Workspace tools. • Coordinate calendars, meetings, and general office activities to help departments stay organized and on schedule. • Monitor incoming requests, route questions to the appropriate contacts, and follow up to ensure timely resolution. • Support reception and front-office coverage as needed, including handling routine inquiries and maintaining an orderly workspace.• Prior experience in an administrative, office support, or receptionist-focused role. • Strong communication and interpersonal skills with the ability to interact effectively with faculty, students, and staff. • Demonstrated ability to stay organized, manage multiple tasks, and maintain attention to detail in a busy office environment. • Proficiency with Microsoft Office applications and Google Docs/Sheets. • Comfortable answering inbound calls, handling data entry, and supporting general administrative functions. • Able to work on-site in University Heights, Ohio for the duration of the assignment. • Previous experience in a higher education environment is preferred but not required.