Administrative Assistant

Job Title

This role requires exceptional organizational discipline and a strong willingness to learn technology workflows. You will manage daily administrative functions necessary to keep technology projects structured, documented, and on schedule. Acting as a key liaison, you will maintain clear tracking systems, follow up on moving pieces, and prepare concise project updates for non-technical partners across the firm.

Key Responsibilities May Include:

• Master Executive Support & Scheduling: Manage calendar scheduling, meeting prep, and all necessary correspondence.
• Proactive Project Tracking: Build and maintain structured project schedules, task lists, and action logs across ongoing IT infrastructure, legal software, and security initiatives.
• Continuous Skill Development: Eagerly learn firm-specific software platforms, project workflows, and legal IT standards to better anticipate needs and streamline processes.
• Partner Communication & Reporting: Draft clear, concise status reports regarding technical project progress.
• Task Follow-Up & Accountability: Actively track deadlines, following up with internal staff, legal teams, and external vendors to ensure deliverables stay on schedule.
• Documentation & Logistics: Organize project documentation, vendor contracts, user training schedules, and meeting minutes in a central, easily searchable repository.

Qualifications & Requirements

• Core Aptitude: Exceptional organizational skills and a drive to take ownership of administrative workflows.
• Mindset: A strong willingness to learn new systems, adapt to evolving technology, and ask questions to gain subject matter understanding.
• Experience: 0–2 years in an administrative support role; experience in a professional services environment is a plus.
• Tech Proficiency: Hands-on experience with Microsoft 365 (Word, Excel, PowerPoint, Teams, Outlook) and task management platforms (e.g., Planner, Asana, Trello).
• Communication Skills: Clear written and verbal communication skills; ability to summarize information accurately for leadership.

Why Join Us?

At Javitch Block LLC, we offer a collaborative and professional environment where you can grow your career and contribute to the success of a well-established firm. Benefits include:

• Health, Dental, and Vision Insurance
• 401(k) with Firm Matching
• Paid Time Off (PTO)
• Paid Holidays
• Hands-on professional development and legal technology training

Qualifications

Education: High School or better. Associates or better. Bachelors or better.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.