Clinical Administrative Assistant II

Clinical Administrative Assistant IIJoin Cleveland Clinic's Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.The Administrative Assistant will interact daily with patients, cardiac surgeons, nurses, and other clinical staff while managing heavy phone volume, MyChart messages, and EPIC tasks. This role serves as a key communication hub—coordinating appointments, relaying important information, assisting with refills, and supporting the overall workflow of the cardiac surgery team to ensure timely, accurate, and professional patient care.A caregiver in this position works days, M-F, 8:00am—5:00pm. No holidays or weekendsA caregiver who excels in this role will:Manage incoming correspondence for disbursement to the appropriate practice.Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately.Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system.Effectively document and convey patient matters to appropriate medical professionals and initiate pending order and labs, etc.Manage physician clinic schedules, including slot management and reconciling scheduling errors.Collect insurance information, forward it to Patient Financial Advisors and follow-up as required.Assist patients with check-in for virtual appointments.Initiate patient referral processes and monitor referrals for empaneled patients.Assist with messages and inbound calls.Other duties as assigned.AdministrativeRespond to provider's emails and manage staff out-of-office arrangements.Respond to referral emailsSchedule meetings, manage travel and reimbursement processes, and assist with recertification/licensing renewal.Offer IT assistance.Arrange and execute all department events and manage incoming mail.Take and transcribe meeting minutes.Other duties as assigned.Minimum qualifications for the ideal future caregiver include:High School Diploma or GED3 years of administrative assistant experience in a professional settingOR Associate Degree or Bachelor's Degree may substitute two years of experienceExperience with Electronic Medical RecordsMust complete EPIC training during first yearExperience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point)*Experience may be assessed with an on-line Skills AssessmentPreferred qualifications for the ideal future caregiver include:Associate's DegreeHealthcare experienceTyping proficiency of with accuracyPhysical Requirements:Ability to perform work in a stationary position for extended periodsAbility to operate a computer and other office equipmentAbility to travel throughout the hospital systemAbility to communicate and exchange accurate informationIn some locations, the ability to move up to 20 poundsPersonal Protective Equipment:Follows standard precautions using personal protective.The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: review the Equal Employment Opportunity poster.Cleveland Clinic is pleased to be an equal employment opportunity employer.