Administrative Assistant

Job Description

Job Description

Job Title: Part-time Administrative Assistant

Job Description

We are seeking a detail-oriented Administrative Assistant to perform a variety of administrative and clerical tasks. The role involves engaging with visitors, managing order entries, and creating shipment notices and invoices.

Responsibilities

• Greet visitors and handle receptionist duties at the front desk.
• Manage the general voicemail and ensure messages are relayed promptly.
• Enter customer purchase orders into the Visual system.
• Create and email Advance Shipment Notices and invoices to customers.
• Perform clerical duties such as filing paperwork and maintaining organized records.
• Assist with general office errands, including food pickup for customers and offsite errands.
• Provide miscellaneous office assistance and handle housekeeping tasks.

Essential Skills

• Strong administrative support and customer service skills.
• Proficient in data entry and Microsoft Office Suite, including Outlook.
• Experience in reception and managing foot traffic in an office environment.

Additional Skills & Qualifications

• Experience with creating shipment paperwork and handling clerical duties.
• Ability to carry out general office errands efficiently.
• Part-time availability, Monday to Friday, 8 AM to 12 PM.

Work Environment

This role involves working in a dynamic office setting with a focus on clerical and administrative tasks. The position requires interaction with visitors and the use of standard office equipment. The dress code is professional, and the work hours are part-time, Monday through Friday, from 8 AM to 12 PM.

Job Type & Location

This is a Contract position based out of Cleveland, OH.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cleveland,OH.

Application Deadline

This position is anticipated to close on Oct 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.