Receptionist

Job Description

Job Description

We are looking for a welcoming and dependable Receptionist to support daily front office operations in California. This contract opportunity is ideal for someone who enjoys creating a positive first impression, assisting visitors, and keeping administrative activities organized. The person in this role will serve as a central point of contact for guests, phone inquiries, and incoming deliveries while helping maintain an efficient and organized reception area.

Responsibilities:
• Welcome visitors, respond to routine questions, and connect guests with the appropriate department or staff member.
• Manage a multi-line phone system, direct incoming calls accurately, and provide courteous assistance to callers.
• Partner with the City Clerk’s office on administrative support activities, including paperwork coordination and document handling.
• Accept incoming packages and deliveries, sign for items as needed, and ensure timely distribution to the correct recipients.
• Keep the front desk neat, organized, and well-organized to support smooth day-to-day operations.
• Assist with data entry, email communication, and basic record organization to support office efficiency.
• Schedule appointments and help maintain calendars or visitor-related logistics as assigned.• Strong customer service skills with the ability to interact effectively with visitors, staff, and external contacts.
• Experience handling a multi-line phone system and managing incoming communications with accuracy.
• Proficiency in Microsoft Word, Excel, and Outlook for routine administrative tasks.
• Comfortable with data entry, file organization, and maintaining accurate records.
• Effective written and verbal communication skills, including clear and accurate email correspondence.
• Excellent interpersonal skills and a dependable front desk presence.
• Ability to manage multiple priorities in a fast-paced office environment with strong attention to detail.