Executive Travel & Support Specialist

Position Overview We are seeking a highly organized, discreet, and adaptable Special Assistant to the CEO to provide high-level operational support to a busy executive with extensive domestic and international travel. The Special Assistant to the CEO will serve as a key operational partner during travel, responsible for advance preparation, day-of execution, real-time problem-solving, and communication with the executive's office. The ideal candidate is highly observant, service-oriented, calm under pressure, and capable of exercising sound independent judgment while remaining closely aligned with the broader team. This is a highly hands-on role requiring exceptional attention to detail, professionalism, flexibility, and discretion. Responsibilities Travel Planning & Advance Preparation Review itineraries, engagements, and travel plans in advance to identify dependencies, open questions, and potential challenges. Participate in planning calls and site-readiness reviews with event hosts, security personnel, travel partners, drivers, hotels, and internal staff. Confirm transportation, accommodations, credentials, access, timing, materials, technology, and other requirements. Coordinate closely with executive support, travel and logistics, communications, security, and other internal teams to ensure plans remain aligned. Anticipate potential issues and develop contingency plans before travel begins. Travel Execution & Executive Support Accompany the executive during domestic and international travel and manage day-of schedule execution from departure through return. Serve as the on-the-ground liaison with event organizers, hosts, security personnel, drivers, aviation personnel, hotels, and other stakeholders. Anticipate the executive's needs and ensure materials, technology, transportation, and other requirements are ready at each stage of the itinerary. Facilitate smooth transitions between meetings, events, travel, and other commitments. Resolve delays, access issues, schedule changes, and unexpected operational challenges calmly and discreetly. Provide high-touch executive and limited personal support as needed in connection with travel and the executive's itinerary. Communication & Follow-Through Maintain timely and accurate communication with the executive's office regarding movements, schedule changes, decisions, and material issues. Track commitments, follow-up items, receipts, and other travel-related records. Ensure clear and timely handoffs to appropriate team members following meetings, events, and travel. Support post-trip reviews and identify opportunities to improve future travel and operational efficiency. Qualifications Demonstrated experience in executive support, high-level travel staffing, hospitality, military or law enforcement operations, security, logistics, or another fast-paced environment requiring disciplined execution. Exceptional judgment, discretion, professionalism, and emotional maturity. Proven ability to handle confidential and sensitive information. Calm, resourceful, and solutions-oriented approach to unexpected situations. Ability to make sound decisions independently while maintaining strong communication with leadership and colleagues. Excellent interpersonal and communication skills, with the ability to interact professionally with executives, senior leaders, clients, event teams, security personnel, and service partners. Strong organizational skills and exceptional attention to detail. Ability to manage schedules, documents, technology, logistics, and multiple moving pieces simultaneously. Ability and willingness to travel extensively, including domestic and international travel. Flexibility to work early mornings, late evenings, weekends, holidays, long days, changing time zones, and short-notice schedule changes. Strong proficiency with standard office, communication, and travel technology. Must hold a valid U.S. passport and be eligible for unrestricted international travel. Starting salary is $120,000, commensurate with experience and qualifications. #J-18808-Ljbffr P3Hired