Office Administrator / Executive Assistant (Construction)

Job Description

Job Description

Office Administrator / Executive Assistant

Location: Garden City, NY
Compensation: Up to $30/hour
Industry: Construction / Real Estate Development

About the Opportunity

A well-established, privately held construction and real estate development firm in Garden City is seeking a highly organized and professional Office Administrator / Executive Assistant to support daily office operations and executive leadership.

This position plays a key role in maintaining an efficient office environment while providing administrative support to senior management. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional setting.

Responsibilities

Office Administration

• Answer, screen, and direct incoming calls to the main office line.
• Greet and assist visitors, clients, and vendors.
• Manage conference room scheduling and maintain meeting calendars.
• Coordinate conference room setup and assist with technology needs when necessary.
• Handle incoming and outgoing mail, courier services, and package distribution.
• Manage corporate shipping accounts and prepare UPS/FedEx labels as needed.
• Maintain inventory of office, kitchen, and conference room supplies.
• Order supplies and coordinate vendor deliveries.
• Assist employees with general office equipment including printers, copiers, and conference room technology.

Executive Support

• Manage calendars, appointments, and meeting schedules for executive leadership.
• Coordinate meetings and provide reminders for key appointments and deadlines.
• Assist with preparation and distribution of correspondence, reports, and presentations.
• Arrange executive lunches, meetings, and other administrative needs.

Administrative & Project Support

• Create and maintain spreadsheets, reports, and databases using Microsoft Excel.
• Prepare professional correspondence and documents using Microsoft Word and Outlook.
• Assist with PowerPoint presentations and other business materials.
• Enter and track commercial tenant work orders through property management software.
• Conduct online research, special projects, and miscellaneous administrative assignments.
• Coordinate special mailings and other office-wide initiatives.

Qualifications

• Minimum 2 years of office administration, executive assistant, or office coordinator experience.
• Prior experience in construction, real estate, property management, or a professional services environment is a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Experience with PowerPoint preferred.
• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Self-motivated with the ability to work independently and collaboratively.
• Strong multitasking and problem-solving skills.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• Paid Time Off
• Stable, long-term opportunity with a respected organization

Schedule: Full-Time, On-Site
Location: Garden City, NY

The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Company Description

The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.