Legal Administrative Support Specialist

Job Description

Job Description

Larkin Hoffman is seeking a full-time (37.5 hours per week) Legal Administrative Support Specialist. This position will work in the office to perform administrative support tasks that are common to all practice areas such as: scanning, compiling, and assembling electronic and physical binders; utilizing expense report software to prepare and submit expense reports; and coordinating and collaborating on special projects.

This position will also provide back-up to the Office Services and Hospitality Team, including covering the reception desk; document production, editing, and manipulation; and cooperating as a team member with support staff in performing duties essential to the achievement of efficient operations.

Candidates should have 1+ years of administrative support experience; prior law firm experience is preferred. Candidate must be proficient in Microsoft Word, Excel, and Outlook, be highly organized, have superior grammar and proofreading skills, and be detail oriented. Familiarity with legal terminology, NetDocuments, or document management systems is preferred.

We are motivated to attract and retain talented and diverse professionals into our growing firm and are committed to the training and professional development of our employees. Working at Larkin Hoffman has the benefit of being in a prime office location outside the downtown core at Normandale Lake Office Park for easy access with complimentary parking.

Additional Duties and Responsibilities :

• Provide administrative support to attorneys, paralegals, practice support specialists, and legal administrative assistants.
• Prepare/process timesheets, expense reports, client disbursements, client bills, and other billing responsibilities, as directed.
• Maintain and organize client files in NetDocs according to firm guidelines, or in paper files as needed.
• Assist with special projects and cooperate as a Team Member with other support staff teams (word processing, receptionist, or office services) by accepting and completing tasks in addition to their own assigned tasks, performing any duty essential to the achievement of efficient operations.  Champion teamwork and cooperation for oneself and one’s Team through actions, words, and behaviors.

Skill and Competencies :

• Strong attention to detail. Ability to monitor your own work and the work of others for accuracy and thoroughness.
• Excellent communication skills and client service. Communicates change and progress.
• Knowledge of networks, shared storage, telecommunications, hardware, platforms, operating systems, and various software applications.
• Collect, research, and synthesize data.
• Follows instructions and responds to management direction. Adheres to firm policies/procedures and supports goals/values of the firm.

Job Type: Full-time

Benefits:

• 401(k) / Profit Sharing Plan 
• Health insurance
• Employee assistance program
• Employee discount
• HSA/FSA
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Dental & Vision insurance (available at employee cost) 

Schedule:

• Normal Business Hours
• Monday to Friday

Education and/or Experience:

• Legal Administrative certification OR related college degree with 1+ years of law firm experience OR equivalent combination of education and/or related experience.
• Preferred: Legal Administrative certification OR degree with 1+ years of law firm experience.
• Required: 1+ year of administrative experience AND GED. 

Work Location:  

• In person

Compensation:
The starting compensation range for this position is $53,000 to $58,000 and represents the firm’s good faith and reasonable estimate of the starting compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

All search firm contacts regarding available candidates, either in writing or by telephone, must be made through the Firm’s Human Resources Generalist, Drew Johnson. No search firm representatives shall contact any Larkin Hoffman attorney or employee without express written authorization from the Human Resources Generalist. If you would like to submit a candidate for this position or any other position, please send a blind submission summarizing the candidate’s experience omitting the candidate’s name, current employer, or any other identifying information to Drew Johnson at View email address on ziprecruiter.com.

 

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