Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant Job Description

The Administrative Assistant provides comprehensive clerical and administrative support to the office, ensuring smooth day-to-day operations. This role manages documents, data, calendars, and communications, while supporting multiple departments with a variety of administrative tasks. The position requires strong attention to detail, excellent organizational skills, and the ability to handle multiple responsibilities in a fast-paced environment, with opportunities to learn, grow, and advance within the company.

• Perform general clerical duties including filing, scanning, copying, and overall document management.
• Answer and direct incoming phone calls and emails in a professional and courteous manner.
• Enter, update, and maintain accurate data within company systems, databases, and spreadsheets.
• Schedule meetings, maintain calendars, and coordinate appointments for staff and teams.
• Prepare reports, correspondence, and other business documents with high attention to detail.
• Assist with recordkeeping, document tracking, and maintaining organized office files.
• Support various departments with administrative projects and day-to-day operational tasks.
• Maintain accurate information in all systems and documents, ensuring data integrity.
• Assist with customer inquiries and provide professional support for internal communications.
• Learn company processes, systems, and procedures in order to provide effective operational support.
• Provide front desk support as needed, including greeting visitors and directing them appropriately.
• Prioritize and manage multiple tasks and deadlines in a fast-paced office environment.

• Demonstrated clerical and administrative support experience, including data entry, document management, filing, scanning, recordkeeping, and calendar management.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong attention to detail with the ability to maintain accurate records, process information, and identify discrepancies.
• Effective organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Clear and professional written and verbal communication skills for interaction with customers, vendors, and internal teams.
• Comfort working at the front desk and handling phone calls, emails, and in-person inquiries.
• Solid computer aptitude and ability to quickly learn new software and business systems.

• High school diploma required; Associate's or Bachelor's degree preferred.
• Previous experience in administrative, clerical, customer service, or office roles is a plus.
• Comfortable learning new software, systems, and technology.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to prioritize tasks and manage multiple responsibilities independently and as part of a team.
• Positive attitude with a willingness to learn, grow, and take on new challenges.
• Team-oriented mindset with the ability to collaborate effectively while working independently when needed.
• Interest in professional growth and advancement within the company.

This is an onsite position with working hours from 7:00 AM to 4:00 PM, Monday through Friday. The role is based in a professional office environment that is fast-paced and collaborative, with regular interaction across multiple departments, customers, and vendors. The Administrative Assistant uses standard office equipment and technology, including computers, phones, scanners, and the Microsoft Office Suite (Word, Excel, Outlook, Teams). The setting supports learning and development, offering opportunities for growth and promotion within the organization, while maintaining a structured schedule and consistent daytime hours.

This is a Contract to Hire position based out of Eastlake, OH.

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Eastlake, OH.

This position is anticipated to close on Oct 26, 2026.

This is a fully onsite position in Eastlake,OH.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.