Billing Assistant

Job Description

Job Description

Come be part of the billion-dollar freight industry with Summit Logistics Group! Voted the #1 fastest-growing company in Wilmington and ranked #190 among the fastest-growing companies in the U.S., Summit Logistics Group is looking for a motivated and detail-oriented Logistics Coordinator to join our team.

As a Billing Assistant, you will play an important role in supporting Summit Logistics Group’s billing operations by collecting, verifying, and entering invoices and supporting documentation for shipments. This position is responsible for ensuring all billing documents are accurate, complete, and properly recorded within the company’s systems. The Billing Assistant will work closely with internal teams and carriers to gather required information, resolve documentation discrepancies, and help maintain an efficient billing process.

The ideal candidate is detail-oriented, dependable, and eager to learn in a fast-paced environment. This entry-level administrative role provides an excellent opportunity to gain industry knowledge and build a strong foundation for a long-term career in logistics. Success in this position requires strong organizational skills, accuracy, problem-solving, and the ability to work both independently and as part of a team. The successful candidate should enjoy working with data, identifying discrepancies, and learning new processes while maintaining a high level of accountability and professionalism. This position also offers the opportunity for future growth within Summit Logistics Group, whether in administration, finance, sales, human resources, marketing, or other areas of the business.

What We Offer:

• Medical, Dental, and Vision benefits
• Competitive compensation and uncapped commissions
• Paid Training
• 401(k)
• Weekly Team Building Events and Competitions
• Opportunities for community outreach
• Paid Time Off program that increases as you continue your career with us
• Mentorship and opportunities to grow and advance in your position
• Sponsored company outings

Primary Duties & Responsibilities:

• Compile and organize all required documentation for shipment invoice processing.
• Review incoming documents for accuracy and completeness.
• Assist with internal checks and balances to ensure procedures are followed correctly.
• Assist carriers with payment-related inquiries, including electronic payment setup.
• Collaborate with Customer Support team members to resolve billing discrepancies.

Minimum Qualifications:

• Basic computer skills and proficiency with general office technology.
• Working knowledge of Microsoft Office, particularly Excel.
• Previous data entry and/or logistics experience is a plus but not required.

Schedule Requirements:

• Regular schedule is Monday through Friday, 8:00 AM to 5:00 PM.
• This position requires flexibility to provide support outside of regular business hours based on business and operational needs.

Work Location Requirements:

• This position requires full-time, on-site presence at our Wilmington, NC (28403) facility.

Work Authorization Requirements:

• Applicants must be legally authorized to work in the United States at the time of application.
• We are unable to sponsor or take over sponsorship of a U.S. Employment visa (e.g., H-1B) for this position.

Summit Logistics Group is proud to provide equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, natural hairstyles, religion, gender, sexual orientation, gender identity or expression, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), marital status, political affiliation, military service, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Summit Logistics Group conforms to the spirit as well as complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. These protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career.