Accounts Payable Specialist

Accounts Payable Specialist

Wage/Hour Status: Exempt

Reports to: Accounts Payable Supervisor

Pay Grade: AM2

Dept./School: Business, Finance & Administrative Services

Initiated Date: April 2026

Who We Are

La Joya Independent School District (ISD) is committed to excellence for students and our community. We have a strong, 100-year legacy in the Rio Grande Valley. The district's vision - Educational Excellence: The Right of Every Student - conveys our urgent focus on students.

Our work is rooted in five district priorities, which require collaboration and deep commitment to supporting one another as we serve the community.

1. Customer Service
2. Trust & Transparency
3. High-Quality Instruction
4. Excellence in Leadership
5. Integrity & Accountability

We are focused on ensuring every student in La Joya ISD has access to high-quality, best-fit schools as we work to improve from a B-district to an A-rated district. We serve more than 22,000 students across more than 30 schools in six municipalities, spanning more than 220 square miles.

Who We Are Looking For

We are seeking a detail-oriented, highly accountable professional to support the Accounts Payable Department in managing daily cash deposits and P-Card (procurement card) reconciliation. The ideal candidate demonstrates strong analytical skills, high accuracy, and a commitment to maintaining internal controls and compliance standards.

This individual must manage multiple priorities in a fast-paced environment while ensuring the timely and accurate processing of financial transactions. A successful candidate will proactively identify discrepancies, support audit readiness, and contribute to strengthening financial integrity across the district. Strong collaboration and communication skills are essential, as this role serves as a liaison between campuses, departments, and the Business Office.

Why La Joya ISD

You will be joining a district that is strengthening systems, improving processes, and building a culture of accountability and service. This role is critical in supporting the district's financial operations by enhancing internal controls, ensuring compliance, and improving efficiency within the Accounts Payable function.

You will receive targeted support and have the opportunity to contribute to meaningful process improvements that directly impact the district's operational excellence and financial stability.

Minimum Required Qualifications

• Education:
• High school diploma or GED required
• Bachelor's degree in Accounting, Finance, or related field preferred
• Experience:
• Minimum of 2–3 years of experience in accounting, accounts payable, or financial operations
• Experience with cash handling, reconciliations, or P-Card processes preferred

Knowledge, Skills & Abilities

• Knowledge of basic accounting principles and internal controls
• Strong attention to detail and accuracy
• Ability to analyze financial data and identify discrepancies
• Strong organizational and time management skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency in financial systems and Microsoft Office applications
• Strong communication and customer service skills

Major Responsibilities and Duties

Daily Deposits & Cash Management

• Receive, review, verify, and process daily cash, check, and credit card deposits from campuses and departments.
• Prepare, reconcile, and maintain detailed deposit documentation, ensuring timely and accurate recording in the financial system.
• Ensure all deposit transactions are processed accurately and in accordance with established timelines, district procedures, and internal control requirements.
• Maintain complete, accurate, and audit-ready documentation for all deposit activity to support financial reporting and audit compliance.

P-Card Reconciliation & Compliance

• Perform procurement card (P-Card) reconciliation, including matching transactions to receipts and verifying appropriate approvals.
• Support completion of P-Card reviews and corrections in a timely manner to minimize errors, delays, and compliance risks.
• Ensure all P-Card transactions are fully supported with appropriate documentation and approvals in accordance with district policies.
• Identify, research, and report discrepancies or non-compliant transactions, and follow through on resolution.
• Support efforts to improve turnaround time, accuracy, and consistency of P-Card processing.

Financial Support & Analysis

• Assist in analyzing financial data to detect discrepancies and support problem-solving efforts.
• Ensure timely completion of assigned responsibilities in support of the month-end and year-end close processes.
• Ensure timely completion of assigned tasks while managing multiple priorities and deadlines.

Collaboration & Communication

• Serve as a liaison between campuses, departments, Accounting Clerks, and the Accounts Payable Supervisor to support accurate and timely processing.
• Provide guidance and support to staff regarding deposit procedures and P-Card requirements.
• Promote a high level of customer service, responsiveness, and professionalism in all interactions.
• Respond to inquiries and requests from campuses and departments in a timely, accurate, and customer-focused manner.

Compliance & Continuous Improvement

• Maintain strict adherence to district policies, state regulations, and audit standards.
• Support the implementation and monitoring of internal controls related to cash handling and P-Card transactions.
• Contribute to the continuous improvement of accounts payable processes, recordkeeping practices, and internal controls to strengthen compliance and operational efficiency.

Safety:

• Performs preventive maintenance on tools and equipment, ensuring they operate safely.
• Follows established safety procedures and techniques to perform job duties, including lifting and climbing; operates tools and equipment according to established safety procedures.
• Corrects unsafe conditions in the work area and promptly reports any conditions that are not immediately correctable to the supervisor.

Supervisory Responsibilities:

• None

Personal Work Relationships:

• All La Joya ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct, and work ethic.
• Demonstrates high-quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Travel Requirements:

• Travel to school district buildings and professional meetings, as required.

Physical & Mental Demands, Work Hazards:

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Position Working Days: 226 Days

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