Account Payable Clerk
La Joya ISD
Accounts Payable Clerk
Wage/Hour Status: Non-Exempt
Reports to: Director of Child Nutrition Services
Pay Grade: Administrative Support Pay Plan
Pay Grade 4
Department: Child Nutrition Services
District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement
Department Primary Purpose: Assist in the effective operation of the Child Nutrition Program by performing general bookkeeping functions and maintaining financial records.
Qualifications:
Education/Certification: High School Diploma or GED
Experience: Minimum of one year experience in bookkeeping/accounts payable
Knowledge/Skills: Ability to read and write English
Ability to follow instructions provided in oral or written form
Knowledge of accounting/bookkeeping methods
Ability to perform basic mathematical functions
Ability to prepare reports and memos
Ability to use a ten key calculator
Ability to use a computer and related software programs
Major Responsibilities and Duties:
- Maintain records in accordance with federal, state and local guidelines for Child Nutrition Programs.
- Collect vendor invoices from campuses and warehouse on a daily basis and verify information against the actual vendor order for accuracy.
- Review and process all authorized invoices for payment by ensuring the use of proper accounts codes, vendor and bid pricing.
- Prepare and enter requisitions into the automated finance system in order to generate a purchase order.
- Respond to vendors inquiries regarding payment.
- Prepare detailed account reports.
- Cooperate with co-workers and staff to complete requires tasks in a safe manner.
- Attend meetings, in services, trainings and workshops as requested.
- Perform other duties as assigned.
Working Conditions:
Mental Demands: Ability to work with frequent interruptions. Ability to handle multiple tasks. Ability to communicate effectively. Ability to maintain emotional control under stress. Ability to work alone. Ability to meet established timelines.
Physical Demands/Environmental Factors: Frequent repetitive hand motions. Prolonged use of a computer. Moderate standing, walking, pushing, climbing, pulling, stooping, bending, and kneeling.
Position Working Days: 226 Days
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