CDA-Brand Division Administrative Assistant (Administrative Assistant III)

Job Title

Brand Inspection Clerk

Job Description

Organizational Purpose The Brand Inspection Division is responsible for inspecting all cattle, horses, mules, burros and alternative livestock when there is a change of ownership of the animals or they are transported over 75 miles within Colorado, are transported to a location outside Colorado, or are transported to slaughter. In addition, the Division administers Colorado's approximately 32,000 registered livestock brands, licenses public livestock markets, certified feedlots and alternative livestock facilities, presides over the sale of stray livestock, compiles and distributes information concerning missing or stolen livestock, and collects brand inspection and other fees and assessments owed to the Division and the Colorado Beef Council and Colorado Horse Development Authority. Major Objectives of the Position The position is responsible for reconciling and entering country inspection reports for four inspection areas and reconciling and entering sale barn reports for public livestock markets. Position is responsible for scanning documents to the Division's databases, responding to customer questions at the counter, on the telephone, and by email, and opening incoming mail. Position is responsible for other clerical and reporting tasks as assigned.

Primary Duties and Responsibilities Country Certificates/Permits/Reporting: Review, reconcile and enter brand inspectors' country certificates, permits and reports into the Division's Brandscan database. Livestock Sales: Position reviews and reconciles public livestock market sales reports, dock cards and inspection fees submitted by inspectors to the Brand Office. Brands Research/Administration: Position researches new brand applications and advises customers concerning procedures governing brand applications, recording brands, brand transfers, reinstatement of canceled brands, brand payments, and brand assessments. Position assists brand inspectors in identifying record brand owners. General Office Duties/Phones/Lost Documents: Position is responsible for answering incoming telephone calls, conducting lost document searches, scanning documents into the Division's databases, responding to customer inquiries whether at the counter or by the telephone or email, opening and distributing incoming mail, providing inspectors with administrative support (supplies, etc), and performing such other duties as are assigned by the Brand Commissioner.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Must be a State of Colorado Resident at the time of application in order to apply. This is a hybrid role and will be expected to be in Broomfield office at least twice a week Skills-based Hiring: This position is advertised in alignment with Executive Order 2022-015, Skills-Based Hiring. Recruitment for this position recognizes that skills can be developed through various pathways, including formal education, work experience, volunteering, self-directed learning, and other life experiences, opening doors to individuals from varied backgrounds. Those with relevant experience but without traditional credentials are welcome to apply! Salary Range: HOURLY $24.69 - $29.63 Although the full salary range for this position is provided, appointments are typically made at or near the range minimum. Minimum Requirements: Proven Experience, Knowledge, Skills: Three (3) years of high level experience in administrative support in an office setting OR Education and Experience: A combination of education and experience as administrative support in an office setting equal to three (3) years Preferred Qualifications: Administrative experience working for the State of Colorado. Working knowledge of Livestock. Conditions of Employment: Must be a resident of the state of Colorado. Must be willing to work outside of normal business hours Required Competencies: Excellent interpersonal, communication Detail oriented. Knowledge of basic administrative duties in an office setting Excellent customer service skills, in person and over the phone Proficient use of computer applications (MS Work, Excel. ect) and Google Suite (Docs and spreadsheets) Excellent communication skills; able to communicate effectively and articulately in writing and orally with diverse communities in all corners of the state. Work well under pressure Highly resourceful team-player, with the ability to also be extremely effective independently Knowledge of administrative etiquette and office procedures Important Information: Part of, or the entire selection process for this position will involve a review of the information you submit in your application materials. Therefore, it is paramount that in the experience portion of your application, you describe the extent that you possess the education, experience and competencies outlined in the job announcement as well as the special and/or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants. Please submit the following: Online application (completed fully) describing how you meet the minimum qualifications OR If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application (Download PDF reader). Paper applications must be received (either by US mail or email to View email address on click.appcast.io by the closing date and time of the application period listed on this announcement. DD214 (if applicable) Unofficial copy of transcripts (if applicable) Factors that will be assessed: Technical Competence Technical experience as it relates to the duties outlined in this job announcement. Depth and Breadth of Experience Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement. Job Fit Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred. APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (View email address on click.appcast.io), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed View phone number on click.appcast.io) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at View phone number on click.appcast.io; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

Important Information: Part of, or the entire exam for this position will involve a review of the information you submit in your application material. Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received. Therefore, it is very important that you clearly describe all of your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered. All applications that are received by the closing date of this announcement will be reviewed against the Minimum Qualifications in this announcement by a Human Resources Specialist. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. The Department of Agriculture is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Mary Hunt, at View email address on click.appcast.io or call View phone number on click.appcast.io. E-Verify CDA uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities. Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at View phone number on click.appcast.io Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt upload (attach) it.