Production Coordinator

Production Coordinator

The Production Coordinator supports the Production Department in the successful advancement, set-up, management of expenses, and onsite execution of Broward Center & Parker Playhouse shows and events. This role will serve as a point person for assigned events while providing exemplary customer service to all internal departments, external customers, and vendors.

Essential Functions

• Advance and support assigned educational activities, Student Enrichment in the Arts (SEAS) performances, and Education Center events.
• Schedule and advance all production information for assigned shows & events, including, but not limited to- staging, rigging, lighting, audio, video, rentals, crew calls for successful execution.
• Supervise and assist with event space setups, which may include, but are not limited to, setting-up tables, chairs, risers, pipe & drape, lighting, sound, & video, etc. as needed.
• Oversee Event Technicians, Backstage Caterers, House Crews, & Union Crews during assigned events.
• Prepare all relevant schedules, crew requests, and other necessary correspondence in a cost-efficient manner, then distribute in a clear, concise, prompt and professional fashion.
• Advance, execute, and track expenses for all aspects of assigned shows & events. Including, but not limited to- catering, hospitality, security, rentals, housing, ground transportation, incidentals, etc.
• Process and code all show-related expenses for assigned events.
• Prepare assigned show and event settlements.
• Review union & non-union stagehand payrolls from assigned shows/events.
• Make decisions regarding technical matters, safety, emergencies, and financial interests of the Client on assigned shows/events.
• When applicable, know and implement the stage union contract and inform the Director of Production of any issues and/or concerns to maintain a positive relationship with the IATSE Union.
• Maintain ongoing and frequent communication between all Production staff to keep the department appraised of necessary and important issues and details.
• Provide show coverage as needed per Director of Production's request.
• Complete additional responsibilities as assigned.

Core Competencies

• Customer Focus- Understand the needs of the customer (internal & external) and act accordingly to create an exceptional experience.
• Teamwork- Work as a collaborative member of a group contributing to the overall mission, strategies and goals.
• Accountability- Take ownership for deliverables and actions and contribute value to the organization. Accept responsibility for actions and outcomes.

Knowledge and Abilities

• Ability to maintain a physical presence at designated work locations, maintaining regular attendance, punctuality and work a flexible schedule including early mornings, late nights, long days, weekends, holidays, and events, as needed.
• Able to communicate effectively in English, both in writing and verbally
• Able to effectively and efficiently multitask, set priorities, shift priorities, and adapt to changes in situations under pressure.
• Able to handle physical effort by lifting to 40lbs, walking, standing, and sitting for prolonged periods of time.
• Able to demonstrate original thinking and creativity; meet challenges with resourcefulness; develop innovative approaches and ideas and present them in a clear and effective manner.
• Ability to collaborate effectively.
• Experience with and knowledge of lighting, sound, A/V equipment, consoles, laptops, & other related equipment.
• Knowledge of best practices, and safe working procedures to promote/cultivate a safe and organized work environment.
• Attentive to detail, accountable, and skilled in time management.
• Ability to be self-directed and take initiative
• A proactive approach to problem-solving with strong decision-making skills.
• Understanding of the artistic process with excellent interpersonal and diplomacy skills.
• Comfortable working in a fast-paced environment where directions and priorities can change rapidly.
• Skilled in Windows Office Suite.

Desired Education and Experience

• 2-4 years' experience in backstage work of a producing or presenting theatre.
• Experience in industry-related management fields is strongly preferred, i.e. stage, production, company management, or touring management.
• Experience with scheduling, budgeting, touring, and IATSE contracts preferred.
• Spanish speaking is a plus.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.