Procurement Specialist

Job Description

The Procurement Specialist provides tactical and operational support to the Procurement organization by managing routine purchasing, vendor administration, purchase order maintenance, reporting, and stakeholder requests.

Key Responsibilities · Coordinate the onboarding of new suppliers, including processing vendor requests and maintaining required information within Venminder and other applicable systems. · Create purchase orders in SAP and support ongoing PO administration, including funding, maintenance, updates, and resolution of routine PO-related issues. · Prepare and maintain the weekly Open PO report, identify outstanding items, and coordinate appropriate follow-up with stakeholders. · Maintain and update SAP PO workflow approvals, including routing and approval-related changes. · Support SAP vendor master data cleanup and maintenance to improve the accuracy and completeness of supplier information. · Assist with general contract research, including locating agreements, gathering relevant contract information, and responding to routine internal requests. · Prepare and update monthly spend reports and other recurring Procurement reports. · Manage and follow up on Procurement-related Accounts Payable tickets in Samanage, partnering with AP, suppliers, and internal stakeholders as needed to resolve issues. · Respond to routine stakeholder inquiries and requests related to purchase orders, suppliers, purchasing processes, and other Procurement activities. · Maintain accurate procurement records and documentation in accordance with established procedures and internal controls. · Identify transactional issues requiring escalation and route them to the appropriate Procurement or Category Management resource. · Support additional tactical Procurement and Purchasing activities based on business needs. · Perform other duties as assigned.

This role supports the day-to-day execution of procurement activities, helping ensure purchasing transactions, supplier information, and related processes are completed accurately and timely. The position will work closely with Procurement, Accounts Payable, Finance, internal stakeholders, and suppliers while enabling Category Management resources to focus on strategic sourcing, supplier management, negotiations, and other higher-value initiatives.

Skills and Requirements

· Bachelor’s degree in Supply Chain, Business Administration, Finance, Operations, or a related discipline preferred; equivalent combination of education and relevant experience will be considered. · 2–4 years of experience in Procurement, Purchasing, Supply Chain, or a related business function preferred. · Previous experience creating and maintaining purchase orders and working with vendor/supplier information. · Experience working within an ERP system required; SAP experience strongly preferred. · Experience supporting vendor onboarding or vendor master data processes preferred. · Experience working in a corporate Procurement or Supply Chain environment preferred.

• Working knowledge of purchasing and procurement processes.
• Strong attention to detail and ability to maintain accurate transactional data.
• Strong organizational skills with the ability to manage multiple priorities and a relatively high volume of requests.
• Proficiency in Microsoft Excel, including the ability to organize, review, and maintain purchasing/spend data.
• Ability to learn and effectively use systems such as SAP, Venminder, Samanage, and other procurement applications.
• Strong written and verbal communication skills. Ability to interact effectively with suppliers and stakeholders across multiple business functions.
• Strong follow-through and problem-solving skills. Ability to work independently on routine transactions while recognizing when issues require escalation.
• Comfortable working in a fast-paced environment with changing priorities

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to View email address on click.appcast.io.