Clerk HIM II

This position is expected to support both Truckee, CA and Reno, NV offices on a rotating basis

Bargaining Unit: EA

Rate of Pay: $28.46/hour + DOE

Summary
Responsible for processing medical records for Tahoe Forest Health System. Performs clerical functions for HIM Department related to record scanning, chart analysis and chart audits. Responsible for processing and monitoring release of health information while ensuring compliance with all federal and state requirements and accreditation recommendations regarding the release of Protected Health Information (PHI).

Essential Duties and Responsibilities

• Processes requests for release of information in accordance with State, HIPAA and Privacy laws for clinic and hospital records; evaluates requests for medical and billing records received from patients, patient representatives or third party requesters, insuring that requests comply with regulatory requirements as well as internal policy and procedures; processes requests for medical records, including logging requests in the Electronic Medical Record system, selecting and preparing a file of records requested, sending records back to the requester per their instructions, and collection of applicable fees (if appropriate); coordinates with Billing Office when billing records are requested.

• Reviews and analyzes inpatient, emergency room, ambulatory surgery accounts for completeness.
• Performs qualitative and quantitative assessments of scanned documentation in the Electronic Medical Record (EMR).
• Provides information and assistance to physicians and staff as it pertains to record completion.
• Uses computer to process, store, and retrieve health information in the Electronic Medical Record (EMR).
• Answers telephones and assist callers, or routes call to appropriate person.
• Retrieves patient medical records from off-site storage facility, as needed.
• Reviews and analyzes potential duplicate medical records, and corrects those valid duplicates.
• Scans hospital records, patient information, and other hospital documents to support patient care and hospital operations.
• Reviews, prepares, and scans emergency room records retrospectively and concurrently following written procedures.
• Faxes documents upon request, and as applicable.
• Assists physicians and other staff members with transcribed reports.
• Travels to offsite TFHS facilities to process work, when required.
• Demonstrates System Values in performance and behavior.
• Complies with System policies and procedures.
• Other duties as may be assigned

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities
No supervisory responsibilities.

Minimum Education/Experience
Certificate of completion from college or vocational school Healthcare related field or 1-2 years relevant experience

Required Licenses/Certifications
None

Other Experience/Qualifications
Preferred:

• Experience using Electronic Medical Record system

• Knowledge of release of information standards for inpatient and legal requests