Plant Office Administrator

Build Your Career. Build America's Future.

Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time .

General Office Management :

• Performs a variety of daily administrative duties as required by the plant manager
• Assists with Purchase Orders preparation & processing (track & monitor status, accuracy, timeline processing, and gather supporting documentation)
• Create and maintain asset records including inventory items, maintenance schedules, inspection schedules, and warranty information
• Assist with setting up and communicating with vendors, accounts payable, and cost-tracking
• Reconciles credit card transactions by collecting itemized receipts, verifying charges, and correctly coding expenses by the required deadline
• Assists with company meetings and employee events (helps coordinate holiday celebrations, catering, etc)
• Maintains office spaces clean and organized (meeting/training rooms and break areas, etc)
• Assists with special projects and other duties as assigned

Human Resources and Safety Support:

• Assists with employee time-tracking, missed punches, holiday and weather pay entries, time off requests in Kronos, badge activation, Kronos trainings, and labor planning
• Assists with new hire onboarding process (i.e. prepare newhire packet and welcome kits, I9 compliance, request employee access and credentials)
• Partners with Human Resources team in communicating and resolving employee inquiries and requests (i.e. benefit questions, verifications of employment, direct deposit and beneficiary changes)
• Assists with employee benefits enrollment (i.e. annual open enrollment, requesting/resetting employee credentials, facilitate benefits portal login, enrollment deadline reminders, Q&As, etc)
• Tracks, submits, and keeps records of boot reimbursement requests and receipts
• Assists with preparing, distributing, and record keeping of site-specific and compliance documentation (i.e. safety trainings/meetings, shift inspection forms, pre-shift safety topics, etc)
  
  

Skills You'll Need:

Experience. Experience in bookkeeping, accounting, or related experience is preferred.

Knowledge of Accounting Principles. Must possess a fundamental understanding of accounting principles and knowledge of standard office practices, procedures, and use of office equipment.

Technology Skills. Must be able to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel.

Interpersonal Skills. Must have outstanding communication skills and can interact well with people at all levels of the organization.

Integrity. Must act with integrity and honesty in business transactions, promote company policies, and hold oneself and other employees accountable.

What You'll Like About Us:

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.

Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work. What sets us apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.

Health Benefits. Medical, Dental, Vision programs, plus much more.

Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.

Prepare for the Future. 401(k) with company match and contribution.

Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS

Vulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services and professional recruiters.