AVP Loan Administration

Job Description

Job Description

The Loan Administration Unit (Agency & Bilateral Loan Administration) AVP is responsible for assisting the Section Head in the Agency & Bilateral Loan Administration Section; ensures accurate and timely administration/servicing of the Bank's agented loan portfolio; ensures daily activity complies with state and federal laws, regulations and Bank lending policies and procedures; ensures department activities run smoothly and efficiently; provides leadership, training and supervision within the department; and provides a high level of customer relations and service. The LAU AVP helps assist in transaction approval as required, support a complex loan portfolio, and is required to be fully knowledgeable and skilled in all areas of servicing syndicated and bilateral loan facilities.

The LAU AVP is responsible for all phases of new Agency deal closing process wherein our role is as Administrative Agent or direct lender. This includes providing expertise and guidance during pre-closing meetings, reviewing and providing comments on credit agreements and other closing documentation, coordinating funds flow, fee allocations and disbursement of funds and lender notification, and building deal in lending system. Attention to detail is imperative especially with complex transactions (ie. Project Finance, Securitization, ABL, etc). The role has exposure to various products such as equity fund finance and residential mortgage, and Term Loan B deals.

General Duties

• Act as LAU representative in coordinating transactions between customers, Agent Banks, Participant banks, Front office, Americas Treasury Division (ATD) and other parties
• Manage the administrative aspect of all New Deal Closings
• Calculating, invoicing and disbursing all deal related fees
• Coordinating movement of funds related to initial funding and closing
• Work closely with Borrower and Bank Group
• Report to Management, Supervisors and Account Officer all transactions that require special handling or approval
• Partner with the LoanIQ migration teams to provide your migration experience and Loan IQ processing
• Assist with LoanIQ training of colleagues and help lend experience to the future Ops Readiness initiative

Credit Arrangement Maintenance

• Review, release and approve traditional loan deals processed by administrators
• Maintain high level of technical support to Loan Administration staff, account officers and client base
• Independently manage administrative processes for complex loan deals
• Provide consultative support to Account Officers on operational deal structure issues
• Review Document and Facility Instruction Sheet / CA Booking Request in order to compare loan documentation to Credit Approval and ensure that the structure and content are identical; and to create or maintain Accurate Credit Arrangements in ACBS

Commercial Loan Maintenance

• Restricted transaction approval authority
• Responsible for the daily maintenance of the commitment facilities including monitoring borrowing status, prepare new borrowings, rollovers, rate sets, conversions, repayments and prepayments
• Calculate, invoice and disburse ongoing interest and fee payments from a Borrower and/or Lender perspective This includes agency and amendment fees as well as all monthly and/or quarter end activity
• Maintaining and monitoring Fronting LC, Invoice Discounting and Risk Participations
• Monitoring and distributing Financials when due
• Interact with Treasury on rate settings for foreign currencies and USD loans
• Responsible for verifying integrity of transaction
• Accountable for ongoing quality, integrity and completion on all data

Reconciliation

• Act as a trouble-shooter for deal management other related problems
• Communicate with treasury to confirm discrepancies in funding rates
• Interact with customers for all cash movement activities Reconcile statement to ledger entries

Exception Duties (As requested by UH)

• Independently manage all collateral requirements for credit deals
• Advise Account officers of all collateral shortfalls
• Perform periodic data integrity checks
• Undertakes special projects, and assumes other duties, assigned, completing such tasks on time

Compliance

• Obtain a basic understanding of the applicable rules and regulations that govern the Bank. Understand that all questions and/or clarification about such rules and regulations should be directed to the Americas Legal and Compliance Division. Attend Annual Compliance Training presented by the Americas Legal and Compliance Division. Read and respond as necessary to all compliance-related reference and directive materials received
• Comply with the Bank's "Code of Conduct”.
• Designated as person responsible for reporting potentially prohibited transaction(s) (OFAC related) upon detection.

Qualifications:

• Seven years or more of loan product experience as Administrative Agent
• Experience with loan operating systems: ACBS, LoanIQ
• Experience with specialized lending products (e.g. Asset Securitization, Leasing, Collateralized Loan Obligations, Project Finance, Loan Trading, and or Credit Derivatives, as necessary)
• Experience with compliance in a lending area
• Experience with collateral evaluation procedures
• Proficient in management of lending products
• Organizational skills and to work well under pressure
• Strong knowledge of wire transfer (FED, CHIPS, SWIFT)wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.