Accounts Payable Clerk - 2026-2027
Judson ISD
Accounts Payable Clerk
Assists the accounts payable department staff and department / campus staff in the efficient and accurate operation of the office transactions.
Education and Certification Requirements:
- High school graduate or GED equivalent
- Candidate must have satisfactory outcome of fingerprinting background check
Special Knowledge and Skills:
- A working knowledge of bookkeeping procedures
- Knowledge of basic accounting procedures
- Proficiency in typing, keyboarding, and file maintenance
- Ability to use personal computer and software to create spreadsheets, databases, and do word processing
- Requires a high degree of accuracy in the processing of disbursements
- Ability to use calculator (10-key by touch)
- Ability to work with numbers in accurate and rapid manner
- Must be detail oriented but also be able to work in a fast-paced environment
- Ability to communicate effectively
- Ability to meet established deadlines
- Requires the ability to work in a fast-paced environment
- Must be able to multitask while working in an environment with multiple interruptions
Experience:
- Minimum of one (1) year of accounting experience at clerical level
Major Responsibilities and Duties:
- Processes disbursements to vendors based on invoices, purchase orders and receiving documents
- Prepares all remittance information to be mailed with the checks
- Maintain vendor files in alphabetical order with all unpaid purchase orders being current as required for audit
- Communicates with vendors in reference to purchase orders and invoices to ensure accurate payment to all vendors
- Communicates with all campuses and departments to ensure timely and accurate payment to all vendors
- Checks purchase order codes prior to payment and posting expenditures in the financial accounting system
- Assists district staff and vendors in answering questions about items ordered, budget codes, policy and procedures
- Maintains accurate accounting files and performs summer updates of the accounting system
- Communicates with the accountants for stop payments and check status periodically
- Processes invoices for direct pay payments
- Assigns vendor numbers to manual entries
- Assists the department in posting deposits, cash receipts, journal entries and budget transfers
- Assists the Accounts Payable Coordinator in preparing journal entries, cash receipts and budget amendments
- Responsible for training end users / new employees
- Prepares training information for staff meetings with the end users of the financial system
- Assist the Accounts Payable Coordinator with yearly audits while the audit firm is on and off site
- Process duties in the absence of the Accounts Payable Coordinator
- Knowledge of the Texas Education Agency Financial Accountability System Resource Guide
- Performs summer updates of accounts payable documents and prepares financial documents for secure holding at Safesite
- Scan all department documentation into the Docuware system
- Must complete designated district technology proficiencies each year
- Ability to use personal computer to access district programs, emails, and other resources
- Maintain a consistent professional demeanor and appearance
- Ensure compliance with the Texas Educator's Code of Ethics
- Daily attendance and punctuality at work are essential functions of the job
Supervisory Responsibilities: N/A
Equipment Used:
- Office equipment personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position
- Docuware applications
Mental Demands:
- Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute
- Work with frequent interruptions and maintain emotional control under stress
Physical Demands:
- Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling
- Occasional: Lifting, moderate, 15-44 pounds
Environmental Factors:
- Frequent exposure to temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration
- Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)
- Work alone, work prolonged or irregular hours
Nondiscrimination Statement:
The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.
Judson ISDVacancy posted 11 hours ago
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