Administrative Professional

Job Description

Job Description

At Paul Davis we help residential and commercial property owners put their homes and businesses together after a traumatic event. If you like helping others, detailed oriented, thrive on high stress, excellent communication skills, accounting, debits and credits, QuickBooks knowledge, and would enjoy the rewards of working in a fast-paced environment, come and join us. We are looking for individuals with a strong accounting background.

Duties & Responsibilities

Office Administration

• Professionally represent the Paul Davis Values and Basics.
• Receive and distribute incoming calls
• Maintain proper levels of office supplies
• Maintain active status of licenses, certificates and insurance
• Maintain a systematic and easily accessible filing system
• Other office duties as requested by management, i.e. collections

Job Management

• Receive claims and enter information into Job Management system
• Create job files and update/maintain throughout the life of the job
• Coordinate and attend regular meetings with Project Managers to go over job status
• Sync information between accounting software and job management system daily
• Communicate with customers, clients and vendors

General Accounting and Job Management

• Maintain a current and orderly accounting system
• Add ability to work in multiple platforms simultaneously
• Enter time sheets
• Reconcile credit cards
• Provide accountant with required month-end information and staff information

Accounts Payable Management

• Receive vendor bills and distribute for approval
• Reconcile vendor bills and POs and enter into accounting system
• Reconcile vendor statements
• Pay bills according to payment terms
• Update and maintain vendor files