Office Coordinator / Administrative Assistant

Back Office Coordinator / Administrative Assistant Administrative Tempe , Arizona True Group Inc. Aug 10, 2026 Location(s): Tempe and Paradise Valley, AZ The Office Coordinator / Administrative Assistant will join True’s great culture with some office management and administrative assistance experience and with a cheerful outlook, strong drive to succeed, and a keen focus on customer service. This role will support our two Phoenix area offices (approximately 17 miles apart), office events, and True Team Members. Responsibilities Greet all clients, guests, employees, and vendors in a warm and welcoming manner. Help manage and maintain all meeting room/office calendars; prioritize and schedule all incoming meeting, travel, and appointment requests. Help schedule, organize, and accept meeting room requests through Outlook. Receive and direct outside guests; maintain the guest portal/ calendar. Assist in the ordering, coordination, and set-up/ take-down of food orders within each office (Tempe and Paradise Valley) for employee meetings and client meetings/events. Take inventory of refreshments, kitchen supplies, and office supplies for multiple office locations and keep track of orders in spreadsheet to manage order costs on a weekly basis. Maintain a positive working relationship with True’s preferred vendors (Garvey’s, Costco, Chicagoland, Phillips, etc.). Manage incoming and outgoing mail/packages. Deliver mail to appropriate personnel. Answer and direct internal and external phone calls to the appropriate point of contact. Create desk name tags for new employees and/or guests when needed. Escalate or help to resolve all facilities’ issues or concerns. Keep office space organized and clean and arrange and restock items upon delivery including, but not limited to: Empty dishwasher in mornings and load at end of day. Tidy up meeting rooms in the mornings and throughout the day after each meeting. Clean kitchen tables, countertops, and microwaves throughout the day. Clean out kitchen refrigerators on Friday evenings. Participate as needed in special projects. Assist True Management within each office. [Note: Tempe office responsibilities will be approximately 60% of the time; Paradise Valley responsibilities will be approximately 40% of the time.] Qualifications Bachelor’s Degree preferred 1 - 2 years of administrative support experience required Strong verbal and written communication skills to interact clearly and positively with customers, vendors and employees Organization skills and attention to detail to track and maintain necessary details and to find important information quickly Time management skills to prioritize and complete a wide variety of tasks throughout the day Patience and listening skills to respond appropriately and interact positively with clients and Team Members People skills to create a pleasant experience for all customers,such as being personable, professional, and attentive Ability to work effectively within a team environment Integrity, discretion, and professionalism a must Daily demonstrate a strong work ethic Proficiency in Microsoft Office Suite The pay range for this position is $37,500 - $47,500 per year and is based on the specific expectations of the role, candidate experience, and overall fit. All full-time employees are offered True Group’s Comprehensive Benefits Package, which includes: Paid Time Off Health Insurance, including health savings accounts for eligible plans Dental Insurance Vision Insurance Life Insurance Company-Sponsored Short-Term and Long-Term Disability Employee Assistance Program 401(k) with Company Match Professional Development Assistance Opportunities #J-18808-Ljbffr True Group, Inc.